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Education Administrator (Research)

Details


1122045


UCL


16/11/2026


Other - See Job


Full-time; 36.5 hours


Not Applicable

Pay


£19.53


£3.66

Description

Role

Unitemps are recruiting for a Education Administrator (Research). This is a full-time role at 36.5 hours per week. This role has a projected start date of November 16th 2026 and projected end date of December 23rd 2026. Payment is set at £19.53 per hour + £3.66 holiday pay. This role is UCL hybrid working with 3 days per week from the office and the other days from home.
 
The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of five areas: Clinical, Programmes, Research, Learning Technology and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.

Duties and responsibilities

We are seeking a proactive and highly organised Education Administrator to support the administration of Doctoral Training programmes across the Division of Biosciences. This G6 role offers a unique opportunity to collaborate with Graduate Tutors, central UCL teams, and external partners to deliver a high-quality student experience. This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career supporting postgraduate research students. 
 
Key Responsibilities: 
  • Provide specialist administration for postgraduate Doctoral Training research programmes, ensuring effective processes are followed across admissions, registration, assessment, and student records. 
  • Act as the first point of contact for Doctoral Training enquiries, offering timely and accurate guidance to prospective and current students, supervisors, and staff. 
  • Coordinate key student lifecycle processes, including application monitoring, upgrade to PhD, examiner nominations, thesis submissions, and monthly engagement checks for overseas students. 
  • Support student experience activities, such as induction, workshops, retreats, poster competitions, and the recruitment of student representatives. 
  • Manage scholarship and studentship administration, including advertising opportunities, processing applications, issuing offer letters, and ensuring stipend payments are set up correctly. 
  • Liaise with key UCL teams and service committees, maintaining accurate records, servicing meetings, and ensuring programme information and documentation remain up to date. 

This is a varied and impactful role requiring excellent organisation, attention to detail, and the ability to manage multiple priorities. You’ll be part of a supportive team and have access to training and development opportunities to grow your skills. 

Working Arrangements 

This is a hybrid role with a minimum of 3 days onsite. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required.

Skills and experience

This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. 
 
Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities. 
 
You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas. 
 
About You 
  • You’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. 
  • You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. 
  • Strong communication skills are essential.

Location
UCL; hybrid working with 3 days per week on campus and the rest from home

Additional information

This job will close for applications at 11.59pm on Thursday November 12th. Interviews will be held shortly after.

*Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required).

*If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received so pleased don't delay applying.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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