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Education Coordinator Undergraduate MPharm Placements

Details


1121834


UCL


23/11/2026


1 Month


36.5


Smart Casual

Pay


£19.53


£3.66

Description

Role

Unitemps are recruiting for a Education Coordinator Undergraduate MPharm Placements within the Faculty of Life Sciences. The role is to work the date of 23rd November 2026 and will run until 23rd December 2026 full time at 36.5hours per week . Payment is set at £19.53+ holiday pay per hour and the role will be HYBRID based.

The post holder will be part of a wider Faculty team, line managed through the Faculty and expected to be physically located with their wider Faculty team on a regular basis. However primarily the role holder is likely to be geographically based within the Division that they are supporting and will work closely as part of Divisional programme team(s).

  • To provide administrative support to students and staff in relation to the MPharm Pharmacy placements
  • To provide support for the accreditation of programmes, training centres and sites
  • To provide administrative support to the Study Abroad programme and Affiliates

Duties and responsibilities

Placement

  • To act as the first point of contact for staff, students and external partners for all administrative matters in relation to placements with all hosts, including NHS Trusts, community pharmacies, GP surgeries and Third Sector organisations
  • To support placement allocation activities under the guidance of the Placements leads, Programme Director and Module Leaders including the subdivision of the cohort into placement and workshop groups ensuring that there are no overlaps between groups 
  • Work with staff across the department to ensure there are no timetable clashes when allocating placements
  • To organise and coordinate Interprofessional teaching. 
  • To ensure that all Disclosure and Barring Service (DBS) and Occupational Health checks have been completed and to provide information to placement providers as appropriate and in line with Data Protection requirements
  • To develop appropriate systems for the recording of student placement activity and to provide periodic updates on placements activity to the Programme Director
  • To resolve issues, problems and queries from students and staff and exercise judgment in referring more complex matters to senior staff.
  • To support the quarterly Health Education England returns reporting on student placements
  • Work with the Education Coordinator regarding any changes made to placements and help with the recording of data for visa and NHSE returns
  • Review, monitor and approve undergraduate student travel claim submissions via the NHS Business Services Authority portal, escalating queries where appropriate.

General duties

  • Provide cover for close colleagues as appropriate, when requested
  • Provide advice and support on UCL and departmental scholarships. 
  • Service relevant committees such as the Faculty Teaching Committee/Education Committee and the Staff Student Consultative Committee, as requested.
  • Make arrangements for events relating to the designated programmes, when required 
  • Provide other related support as required, e.g. for related short courses or professional accreditation
  • Keep informed about programme and committee developments, attending and participating in meetings as required 
  • Respond to requests made under the Data Protection Act and Freedom of Information Act relating to designated programmes 
  • Work to Standard Operating Procedures (SoPs) and contribute to SOP development and maintenance as required.
  • Engage in continuing professional development  

Skills and experience

  • Minimum of 5 GCSEs at Grade C or above (including Mathematics and English Language) or equivalent, or having acquired relevant experience
  • Educated to A-level standard, or equivalent professional experience such as report writing
  • Administrative work in a busy office environment
  • Administration in higher/further education or a teaching and learning environment
  • Excellent IT skills and particular strength in MS Office (including Outlook, Excel, Word and PowerPoint), using databases and video conferencing tools
  • Demonstrate clear verbal and written communication skills (including accurate grammar, spelling and punctuation)
  • Have good interpersonal skills and the ability to liaise with a variety of people, including the ability to relate to staff and students in a teaching and learning context
  • Be able to prioritise and organise own workload, meet time-critical schedules
  • Experience of working independently and as an active member of a team, supporting colleagues and contributing to the effective operation of the team
  • The ability to assess a situation and take appropriate follow-up action
  • Be able to work under pressure and deal with high volumes of processing
  • Be able to collate and record information accurately using a variety of media
  • Be able to work independently and as part of a team
  • Be proactive and able to work confidentially 
  • Demonstrate commitment to high quality service provision
  • Be willing and able to learn and use new systems quickly
  • Be able to use student records systems (e.g. Portico, SITS) and virtual learning environments (e.g. Moodle, Blackboard) 

Location
Hybrid

Additional information

Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). This job will close for applications at 11.59pm on 9th November 2026 . Interviews will be held shortly after.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received.

If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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