Project and Administration Assistant

Reference
1121380

Branch
De Montfort University (Leicester)

Start date
16/11/2026

Duration
Other - See Job

Hours and days
See advert

Dress code
Smart Casual

Rate of pay
£13.84

Holiday rate
£2.16

Role

Unitemps is a University-owned temporary staffing agency that operates in various universities, including De Montfort University (DMU). There are several benefits to working with Unitemps at DMU:

Networking Opportunities: Through Unitemps, you may have the chance to work with various departments and individuals at the university. This can help you expand your network and establish connections that may be valuable for your future career.

Professional Development: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.

Career Progression: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.

Contribution to the University Community: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.

More information on the DMU Branch can be found HERE.

The Role:

The Project and Administration Assistant will provide project and administrative support to the Directorate and members of the Senior Leadership Team (SLT).This role is working 37 hours per week - working pattern below on a hybrid basis

Monday & Friday 08:45 – 17:00

Tuesday through Thursday 08:45 – 17:15

1 hour unpaid lunch break each day.

The start date will be 16/11/2026 until 30/01/2027 

This role is not suitable for students

Duties and responsibilities

• Undertake projects involving internal and external research and liaison on behalf of the Directorate.
• Provide project coordination and administration.Draft papers, reports, presentations and project governance documents.
• Liaise with departments, including TPMO and change/programme boards, to provide updates and complete paperwork.
• Understand Directorate activities to respond to queries and liaise with the University Leadership Board, management stakeholders and external contacts on behalf of the SLT.
• Prepare correspondence, presentations, reports and papers, conducting research and gathering information as required.
• Support SLT members by liaising with stakeholders and partners to arrange meetings, activities and events.
• Prepare papers, follow up actions, distribute documents and take minutes for project groups, committees and meetings.
• Maintain the Directorate’s cycle of business and monitoring documents, coordinating actions to meet deadlines.
• Provide office support, order stationery and report equipment or workplace issues.
• Create Excel spreadsheets to collate, monitor and manage data.
• Support Directorate-wide projects, coordinate returns and organise meetings and engagements.
• Arrange conferences, staff development activities and interviews.Book venues, arrange travel and organise hospitality for visitors.
• Undertake general office duties, including telephone enquiries, reception, handling mail and distributing correspondence.Provide administrative support for health and safety activities.
• Manage daily financial activities, including orders, goods receipting, supplier liaison and resolving issues.
• Monitor the Directorate’s budget for the Global Marketing Officer and Deputy Director of Marketing and Future Students, provide updates, highlight concerns and respond to queries.
• Support Finance meetings to monitor and manage budgets.Assist the SLT with financial governance and planning, including budget profiling and setting.
• Maintain knowledge of People Services processes, including recruitment, onboarding and ongoing staff management, to support the SLT.

Skills and experience

• Competent written and numeracy skills for preparing documents such as reports and correspondence
• Ability to prioritise own workload with minimal supervision.
• Experience of working in a busy office environment, adhering to administrative deadlines and working as part of a team.
• High levels of accuracy and strong attention to detail.
• Ability to organise information in a clear and logical manner, to arrange events, project meetings and book travel arrangements.
• Experience of working in a project environment and producing/providing documents and updates to team meetings
• Ability to organise/chase project actions/information in a clear and logical manner
• Competent email and internet user including experience of Microsoft Office/Outlook packages
• Proven ability to use Excel spreadsheets, databases and IT presentation packages (i.e. PowerPoint).
• Experience of communicating effectively with internal and external colleagues and stakeholders at all levels.
• Excellent customer service skills.
• Able to provide a service to a diverse range of people to promote good relations and equality.

Location
De Montfort University

Additional information

Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.

Unitemps DMU operates a monthly payroll - Please refer to the candidate information hub for DMU Unitemps in relation to pay dates and further information - HERE 

We aim to notify all candidates of the outcome of their application however volume of applications sometimes does not allow us to do so; please check your application status via your Unitemps account regularly; we may also communicate via email; please check your junk mail.

The information below is for DMU Students only:The Careers Hub based in Hugh Aston Building on Campus is for DMU students from all faculties to receive tailored careers advice and support from trained Careers coaches; it is a useful space to visit should you have any questions regarding Careers! If you require help creating a CV/Cover Letter, please make the use of the Careers Team Skills Hub, available via MyGateway by clicking HERE

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