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Events Manager

Details


1120115


University of Warwick


26/10/2026


Other - See Job


36.5 hours per week (5 over 7 days) which may include evenings, weekends and/or bank/customary/statutory holidays.


Smart Casual

Pay


£18.76


£2.26

Description

Role

Based at Warwick Business School’s prestigious London base within The Shard, the Events Manager will coordinate and deliver a high-quality programme of events that supports stakeholder engagement, the student experience and the wider objectives of Warwick Business School. Working closely with academic, corporate and professional services stakeholders, the post-holder will ensure events are planned and delivered efficiently, professionally and to a consistently high standard.

This is a collaborative and hands-on role focused on event planning, stakeholder liaison and operational delivery. The successful candidate will coordinate a diverse programme of events, maintain excellent customer service standards and provide an outstanding experience for speakers, delegates and guests. 

Duties and responsibilities

Event Delivery 

  • Events Programme Coordination: Coordinate an agreed programme of events and support the ongoing development of the London events calendar. 
  • End-to-End Event Management: Coordinate the planning, organisation and delivery of events from concept through to evaluation. 
  • Hybrid & Digital Events: Coordinate hybrid and virtual events where required. 
  • Supplier Management: Manage relationships with suppliers, venues and service partners. 
  • On-Site Event Management: Act as the primary operational contact during events and ensure an excellent delegate experience. 
  • Compliance & Risk Management: Ensure all events comply with University policies and relevant legislation. 

Stakeholder Engagement & Collaboration 

  • Build and maintain effective working relationships with stakeholders to understand event requirements and support successful delivery. 
  • Work collaboratively with colleagues across WBS and the wider University. 
  • Manage event calendars, room allocations and operational resources. 
  • Provide post-event feedback and performance updates where required. 
Budget & Performance Management 
  • Monitor and manage event budgets within agreed financial parameters. 
  • Ensure compliance with University financial regulations and procurement procedures. 
  • Track attendance, stakeholder feedback and operational metrics to support continuous improvement.  
 
Ad Hoc 
  • Other projects and duties aligned with the role as directed by the Operations Director. 

Skills and experience
Essential

  • Experience coordinating and delivering events in a professional environment. 
  • Strong organisational and project management skills. 
  • Excellent customer service and stakeholder engagement skills. 
  • Experience managing event budgets and suppliers. 
  • Ability to manage multiple priorities effectively. 
  • Strong written and verbal communication skills. 
  • Proficiency in Microsoft Office and event management systems. 
  • Flexibility to work evenings and weekends when required. 
Personal Attributes
 
  • Organised and proactive. 
  • Strong attention to detail. 
  • Flexible and adaptable. 
  • Collaborative team player. 
  • Customer-focused. 
  • Comfortable working independently and taking ownership of operational delivery. 
  • Professional and positive approach to stakeholder engagement. 

Supervising Responsibilities

  • Coordinate the activities of Front of House and Event Assistants during events. 

Location
WBS – London (The Shard)

Additional information

  • Start and end date: ASAP until 31/10/27
  • Deadline to apply: Thursday 15 October 26

Please provide a CV and cover letter with your application.

Please note upon applying for this role you are consenting to your contact details being shared directly with the hiring manager.

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