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Research Finance Administrator

Details


1119943


UCL


19/10/2026


Other - See Job


21.9


Smart Casual

Pay


£19.14


£3.58

Description

Role

Unitemps are recruiting for a Research Finance Administrator within the Chemistry department. The role is to work the date of 19th October 2026 and will run until 30th November 2026 part time at 21.90 hours per week. Payment is set at £19.14+ holiday pay per hour and the role will be CAMPUS based.

This post holder will play a key role in providing support for the department’s externally and internally funded research projects. The role will involve being supportive in managing the research proposal process, contracts, financial monitoring procedures, reporting and other grant project related tasks alongside Senior Research Administrator and, where relevant, the Principal Investigator.

Due to the short duration of the post, previous working knowledge and experience of Work tribe is highly desirable. This is a part- time temporary position, working 3 days a week. The post holder will be required to work onsite at all times. The post is available from 19 October 2026 until 30 November 2026.

Duties and responsibilities

  • Guide research staff through the submission process for research grants and contracts
  • Review funding guidance and ensure grant proposals are correctly budgeted.
  • Liaise with UCL Research Services and UCL Consultants staff to enable the submission and approval of all grant applications
  • Assist with the submission of all research and contract proposals
  • Update management reporting spreadsheets for proposals and research grants
  • Provide management reports of research proposal applications, progress and successes
  • Assist with the management of internal research funds, including overseeing applications
  • Assist with the Worktribe approval process by alerting the Department Manager, Head of Department, and Dean (if applicable) in a timely matter when approval is required. Ensure approvals from other departments are received in a timely fashion and liaise with colleagues across departments if this is not the case.
  • Responsible for the costings and contracts for all PhD studentships.
  • Create new Worktribe costings as needed based on agreements for EngD, DTP CASE conversion, iCASE or Impact PhD studentship.
  • Request the initiation of agreements through Worktribe for said studentships and monitor the progress of these. This will include liaising with colleagues across UCL, the PI and funder involved.

Skills and experience

  • Educated to A level or equivalent experience with GCSE Maths and English at Grade C or above
  • Experience or understanding of university funding administration
  • Previous experience of working in a university or research environment
  • Excellent oral and written communication skills including spelling, punctuation and grammar and attention to detail
  • Computer literacy, including competency in desktop applications including Microsoft Word, Excel and Outlook as well as ability to use spreadsheets with formulas
  • Capable of developing an understanding and ability to analyse research proposals and business plans and being able to offer constructive comments and feedback
  • Excellent interpersonal skills and the ability to develop effective relationships with internal and external staff at all levels including existing and potential commercial, industrial and research partners
  • Ability to independently prioritise and organise own workload in a proactive manner to meet time-critical schedule
  • Be willing and able to learn and use new systems quickly, including UCL specific systems such as WorkTribe and MyFinance
  • Good numeracy and data analysis skills with the ability to deal with high volumes of processing while maintaining accuracy
  • Criteria Essential or Desirable Assessment method (Application/Interview) Good reporting skills and ability to present data in a variety of methods
  • UCL Ways of Working for professional services Taking proactive steps where you see an opportunity to fulfil a need
  • Knowledge and experience of research funding and related issues including familiarity with Research Councils and other UK/international funding agencies
  • Proactively seeking feedback on your work
  • Experience of working in a busy office environment with competing priorities
  • Undergraduate degree or equivalent level of knowledge and experience
  • Enquiries about the job role and recruitment process can be directed to hr.chem@ucl.ac.uk.

Location
Campus

Additional information

Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). This job will close for applications at 11.59pm on Sunday 11th October 2026. Interviews will be held shortly after.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received.

If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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