Finance Administration Coordinator

Reference
1118299

Branch
University of Warwick

Start date
28/09/2026

Duration
Other - See Job

Hours and days
Monday to Friday, 36.5hrs a week

Dress code
Not Applicable

Rate of pay
£16.46

Holiday rate
£1.99

Role
Responsible for the provision of high-quality administrative support for business processes in the School of Education, Learning and Communications Sciences (SELCS), supporting the production of key management information, providing information to assist with financial planning, producing internal management accounts and other non-financial data sets. Working as a team and independently, supporting the Business Administration Officer and Professional services Managers, the role will support day-to day operational co-ordination of processes, information and guidance provision and support for staff and external stakeholders in relation to finance administration.

Duties and responsibilities

To assist the Business Administration Officer in all aspects of the financial management of the School, to include the preparation of quarterly and annual management accounts for the separate units of SELCS;  monitoring income and spend against budgets; processing recharges and corrections, etc. 

To analyse data and prepare internal non -financial related statistical reports to support in the analysis of student outcomes e.g. recruitment, retention, success, destination, by differing groups e.g. ethnicity, age, disability, gender. To support data production and statistical reports in line with external validating body requirements. 

To assist with the preparation of the 5-year financial plan and of financial models and business case costings for new and revised courses and other activities. 

To manage expenditure contracts, to include undertaking IR35 assessments; liaison with Suppliers, Finance and Purchasing departments to issue contracts, tracking documentation and ensuring contractors have necessary insurance etc 

To provide financial support to income-generating projects, to include monitoring and reporting on spend to budget holders, School and departmental management and liaising with central financial services to ensure project accounts are accurate and complete. Assisting with completion of FP11 forms and ensuring that income collected by the School is invoiced in a timely manner and that suitable tracking mechanisms are in place to ensure that all income due is collected. 

To prepare financial reports and statutory returns to external bodies. 

To assist the Business Administration Officer in maintaining and developing appropriate financial control procedures for SELCS in line with University Financial Regulations, to include ensuring that SELCS adhere to GDPR and data retention guidelines. To provide advice and guidance to members of SELCS in respect of any financial matters, including financial regulations and procedures, payroll, VAT and tax matters. 

To approve purchase orders using SAP and OpERA and to act as an approved authoriser for expense claims processed via the Concur system. 

Undertake projects and any other duties as commensurate with grade, as and when required, including deputising for the Business Administration Officer when required.

Skills and experience

Essential

1. Educated to at least A level standard or equivalent with a minimum of Grade C GSCE or equivalent in Mathematics and English.
2. Hold an accounting technician qualification such as the CIMA Certificate in Business Accounting, or AAT, or equivalent relevant experience.
3. Significant experience of working with budgets and management accounts    .
4. Excellent IT skills to include a high level of competency with Microsoft Excel and Word, with the ability to learn new systems quickly.
5. Ability to work in a team and independently, as appropriate.
6. Ability to prioritise workload in order to meet deadlines.
7. Excellent communication skills, including the ability to convey University Financial Regulations with authority.
8. Excellent numerical skills, and the ability to do calculations, manipulate and present financial and other non-financial data to varying audiences.
9. Experience of using SAP or a similar finance system for financial reporting and processing.
10. Meticulous attention to detail.
11. The ability to work quickly and accurately when under pressure and to tight deadlines.
12. Knowledge of data protection and the new GDPR regulations.

Desirable

1. Experience of SITS or other student record systems.
2. Experience of working within a HE environment.

Location
Hybrid

Additional information
Intended Start Date: 28/09/26

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