Details
1117536
De Montfort University (Leicester)
07/09/2026
2 Months
20 Hours Per Week
Business Dress
Pay
£13.45
£1.62
Description
Role
To provide effective administrative and financial support to the College Accountant and Finance Office, ensuring that financial records, transactions, reporting and procedures are maintained accurately, efficiently and in accordance with College policies, Financial Regulations and relevant statutory requirements.
Duties and responsibilities
- Management Accounts, Budgets & Reporting: Support the College Accountant with monthly management accounts, financial reports, year-end statutory accounts, annual budgets, financial forecasts and variance analysis.
- Finance Office Administration: Assist with day-to-day Finance Office administration, including preparing and distributing financial documentation and maintaining accurate records and filing systems.
- Petty Cash: Manage and reconcile petty cash, ensuring transactions are accurately recorded and appropriately documented.
- Purchase Ledger & Supplier Accounts: Assist with purchase ledger administration, processing and matching invoices, responding to electronic ordering queries, liaising with suppliers, reconciling statements and resolving discrepancies.
- College Trips & Expenses: Provide financial and administrative support for College trips, ensuring bookings are confirmed and paid appropriately. Check staff expense claims for compliance with the Reimbursement of Travel & Subsistence Policy.
- Value for Money & Financial Procedures: Ensure compliance with value-for-money procedures, the College’s Financial Regulations and Procedures, and maintain records to support Audit Committee reporting.
- Payroll: Depending on the allocation of duties within the Finance Office, responsibilities may include checking monthly salary payments, preparing payroll variance analysis, processing payroll information and pension returns.
- Banking & Reconciliations: Prepare monthly bank reconciliations, check and prepare monies for banking, update financial records and maintain records relating to the College’s online payments system.
- Procurement Cards: Oversee the College’s government procurement card scheme, ensuring compliance, managing applications and maintaining appropriate records and documentation.
- Contractor & Utility Invoices: Review, check and reconcile contractor and utility invoices, including outsourced services such as catering, and update financial forecasts to reflect utility costs.
- Contracts & Insurance: Maintain the College’s contract register, monitor notice periods, advise relevant managers of deadlines and maintain accurate contractor insurance records.
- New Suppliers: Oversee new supplier approval, undertake appropriate background and credit checks where required, and ensure supplier records are accurately established in accordance with College procedures.
The post holder will also:
- Ensure adherence to the College’s policies and procedures regarding the safeguarding of, and promotion of, the welfare of students.
- Ensure the application of the College’s Single Equality Scheme, including valuing diversity and promoting equality.
- Implement the College’s Health & Safety policies and procedures within the post holder’s area of responsibility.
- Support, promote and operate in accordance with the College’s mission and values.
- Demonstrate a commitment to the continuous improvement of services offered by the College.
- Undertake any other reasonable duties commensurate with the role as required.
The above job description outlines the key responsibilities of the post. It is not exhaustive, and the tasks associated with these responsibilities may change over time.
The post holder will be expected to undertake such other duties, within the general scope of the post, as may be required from time to time by the Principal, subject to the terms of the post holder’s Contract of Employment.
Skills and experience
Education & Qualifications:
- (Essential) GCSE Grade 4 or above in Maths and English, or equivalent
- (Desirable) Minimum of 2 A Level passes or equivalent
- (Desirable) Accountancy/bookkeeping qualification or equivalent, or currently working towards such a qualification
Experience, Knowledge & Abilities:
- (Essential) Experience of working in an administrative capacity
- (Essential) Experience in the administration of financial documents
- (Essential) Confident and competent in the use of IT within a working environment
- (Essential) Ability to work with accuracy and attention to detail
- (Essential) Ability to respond to and communicate with others with sensitivity, clarity and focus
- (Essential) Experience of liaising with a variety of people and organisations
- (Essential) Ability to plan and prioritise work effectively and meet deadlines
- (Essential) Excellent communication skills, both verbally and in writing
- (Essential) Ability to work effectively as part of a team
- (Essential) Ability to use own initiative
- (Essential) Capacity to work under pressure and without direct supervision
- (Desirable) Experience of data entry, preferably using a finance package
- (Desirable) Experience of working within a college or school environment
Interpersonal Skills & Qualities:
- (Essential) Energetic, reliable and positive approach
- (Essential) Calmness under pressure
- (Essential) Flexibility and resilience
- (Essential) Open and approachable manner
Location
Leicester