Administrator (Part Time 27.5hrs)

Reference
1116874

Branch
University of Warwick

Start date
05/10/2026

Duration
Other - See Job

Hours and days
9.30-3.30 Monday to Friday, 27.5 hours per week, Term Time Only

Dress code
Smart Casual

Salary from
£16,460

Salary to
£16,460

Role
We are currently recruiting for an organised, proactive and experienced Administrator to join a friendly team within a specialist school setting, providing essential administrative support around the medical care of autistic children and young adults. This is a varied and rewarding role where you'll play an important part in keeping medical records, procedures, training and first aid processes organised, accurate and up to date.

Duties and responsibilities

• Checking medication and associated equipment in line with agreed procedures
• Supporting the creation and annual review of pupils' Individual Healthcare Plans
• Liaising with parents, medical professionals and school staff regarding medication and emergency procedures
• Coordinating and recording immunisations, medical appointments and visits
• Monitoring first aid incident logs and providing feedback to staff and management
• Producing monthly reports on medical incidents and pupils' medical needs
• Supporting Medical Emergency Response Team (MERT) meetings and debriefs
• Monitoring sickness, illness and infection across the school
• Maintaining medical training records and arranging refresher training
• Checking and replenishing medical room and first aid supplies
• Ensuring medication administration and records are completed accurately and in line with GDPR requirements
• Acting as a first point of contact for staff requiring medical support as a trained first aider
• Providing wider administrative support to the Senior Management and Administration Teams
• Supporting learner arrivals and departures
• Providing reception cover when required
• Assisting with meeting minutes and wider events
• Supporting emergency procedures and drills when required

Skills and experience

• Good general education to A-level standard or equivalent
• GCSE Grade C/4 or equivalent in English and Maths

Required Skills

• Strong administrative experience and excellent organisational skills
• Outstanding customer service and communication skills
• Good IT skills, including Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• The ability to prioritise effectively and work logically in a busy environment
• A proactive approach and the confidence to use your own initiative
• The ability to maintain confidentiality and accurate records
• Flexibility and the ability to adapt to changing circumstances

Preferred Skills

• Experience within a medical, school, healthcare or care environment would be an advantage, but is not essential.

Location
Cranleigh

Benefits

• Regular salary progression and a performance related cash bonus scheme
• Term time working
• Free onsite parking
• Pension scheme
• Employee Assistance Programme
• Mental Health and Wellbeing Facilities and Support
• Access to over 900 retailer discounts via our exclusive reward platform
• 10% discount at our onsite café
• Staff recognition days
• Long service awards including additional leave
• Relevant training, including first aid and fire safety

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