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Employee Relations Administrator

Details


1116115


UCL


31/08/2026


Other - See Job


36.5


Smart Casual

Pay


£19.14


£3.58

Description

Role

Unitemps are recruiting for a Employee Relations Administrator within the Employee Relations department. The role is to work the date of 31st August 2026 and will run until 21st December 2026 full time at 36.5 hours per week. Payment is set at £19.14 + holiday pay per hour and the role will be HYBRID based.

UCL HR is a service driven function of approximately 130 HR professionals, working closely alongside our academic faculties and our professional services divisions to understand and collaborate on their priorities, opportunities and challenges. Our culture and interactions with each other are underpinned by our values, and we seek out innovative ways to demonstrate our commitment to equality and diversity by removing barriers and actively promoting the diversity of our community.
 
The Employee Relations team provides strategic expertise on employee relations (ER) and employment policy matters across UCL, and owns the central relationship with the unions.

Duties and responsibilities
The Employee Relations Administrator will provide a comprehensive administration support service to a team of ER professionals, whose objective is to ensure that UCL’s treatment of employees is fair, respectful and consistent with the university’s policies and values.

  • Support the administration aspects of casework management including collating and produce case packs for investigations, disciplinaries, grievances and employment tribunals,
  • Organise and support meetings related to case management, including booking rooms, coordinating attendee information, issuing invitations, preparing case documentation, and capturing meeting notes.
  • Manage large quantities of sensitive information in accordance with data protection legislation, ensuring that all case documentation is filed accurately in line with UCL policies
  • Maintain accurate case records in a timely manner using the case management system, to ensure the integrity of data. Collating and analyse key data as required and presenting reports in a user-friendly and professional manner
  • Advise a range of stakeholders, including parties involved in cases. on Employee Relations procedures and case processes communicating in an efficient, effective and sensitive manner
  • Act as first responder to ‘Report & Support’ submissions, triaging cases and making referrals to the appropriate team for resolution, ensuring service standards and timeframes are being met. Escalating to the Employee Relations Managers Report & Support submissions that raise significant potential risk
  • Assist with the management of the team’s budget and processing invoices
  • To have a clear understanding of the UCL’s Employment Relations Policies
  • To contribute to the development and implementation of administrative protocols/procedures within the Employee Relations Team
  • Arrange training, travel and catering for the team and support the Employee Relations Director as required
  • Carry out any other duties commensurate with the grade and purpose of the post.
  • Follow and actively promote the UCL Ways of Working
  • Takes responsibility to carry out duties in a way that embodies UCL's environmental and social sustainability values actively supporting UCL's Sustainability Strategy, policies and objectives within the remit of their role
  • Carry out any other duties within the scope, spirit and purpose of the job as requested by the line manager.

Skills and experience

  • Significant level of experience and skill acquired in an HR administration role or similar
  • Experience in minute taking with a high level of accuracy
  • Experience of managing sensitive and confidential information
  • Ability to communicate well both verbally and in writing, to convey clear and detailed information with a wide range of stakeholders and maintain professionalism in challenging situations.
  • Ability to work collaboratively with the central and local HR teams – to help all individuals feel that they are part of one team
  • Highly organised with solid attention to detail
  • Good level of computer literacy including a sound working knowledge of spreadsheets and computerised databases (ideally Word, Excel, PowerPoint and Access)
  • A demonstrably high standard of accuracy in word-processing, data analysis and presentation of work
  • Taking proactive steps where you see an opportunity to fulfil a need
  • Having a positive and helpful approach to work
  • Treat other with respect and fairness
  • Taking proactive steps where you see an opportunity to fulfil a need
  • Able to build rapport with stakeholders and keeping them informed
  • Working methodically, prioritising and managing tasks
  • Innovating and sharing with new ways to work efficiently
  • Demonstrating interest in personal development and proactively seeking feedback on your work

Location
Hybrid

Additional information

Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). This job will close for applications at 11.59pm on Tuesday 11th August 2026. Interviews will be held shortly after.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received.

If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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