Details
1113411
University of Warwick
22/06/2026
6 Months
15hrs per week
Smart Casual
Pay
£13.75
£1.66
Description
Role
Responsible for validation and processing of all supplier invoices and all payment requests up to the actual payment stage. Resolution of supplier payment queries.
Duties and responsibilities
1) Validation and processing high volumes of invoices:
- Ensure all invoices and internal requests for payment are valid University liabilities, accurate and correctly authorised. Staff are expected to recognise payments to individuals and refer them to the payroll department when appropriate.
- Record invoices and internal requests for payment in the appropriate University Company’s accounts within the Finance system (SAP).
- Generate correction documents when validation works reveal errors in the supplier account used or invoice amount.
2) Investigate and resolve supplier and departmental queries, via phone and email; and action queries and requests received via the departments central email accounts.
3) Create sales invoices for customers who pay on invoice rather than online.
4) Concur (expense system) and Opera (purchasing system) user set-ups.
5) First stage staff expenses approval.
6) Any other duties commensurate with the scale and nature of the post.
Skills and experience
- Educated to GCSE level or equivalent experience
- Experience of purchase ledger or experience of working in an alternative finance-related role.
- High level of numeracy
- Good IT skills, with ability to use Excel, Word and email.
- Ability to communicate at all levels, creating effective working relationships with staff within the University and externally.
- Ability to work flexibly, quickly and accurately to tight deadlines.
- Knowledge of SAP.
- Experience of team working in a large organisation.
Location
University of Warwick Campus
Additional information
Closing Date: 14/06/26