Details
1113403
UCL
22/06/2026
3 Months
35 hours per week
Not Applicable
Pay
£16.76
£3.14
Description
Role
Unitemps are recruiting for a Summer School Administrative Assistant. This role is for a 22nd June 2026 start date and has a projected end date of 19th September 2026. This is a full-time role at 35 hours per week, based on campus. Payment is set at £16.76 per hour + £3.14 holiday pay.
The Slade School of Fine Art is looking for a highly organised and enthusiastic Summer School Admin Assistant to support the delivery of its Summer School, Short Courses and Widening Participation programmes. This is an exciting opportunity to work in a creative university environment, helping to deliver high-quality arts education experiences for students from a wide range of backgrounds.
As part of the Summer School team, you will play a key role in ensuring the smooth day-to-day running of programmes, supporting students, tutors and coordinators, and helping create a welcoming and inclusive environment for all participants.
Duties and responsibilities
- Respond to enquiries from prospective and current students via email and telephone.
- Support admissions and enrolment processes for Summer School and Widening Participation programmes.
- Welcome students and visitors and act as a front-of-house representative during programme activities.
- Register students within UCL systems and coordinate ID card appointments and access arrangements.
- Provide administrative support to programme coordinators, including ordering materials and supporting staff scheduling.
- Assist with tutor payment processes and the booking of life models.
- Update website and social media content to promote courses and events.
- Support the setup of lectures, workshops, film clubs and guest speaker sessions.
- Coordinate attendance records, certificates and student feedback processes.
- Help document Summer School activities through photography, video and shared digital resources.
- Work closely with tutors and studio assistants to ensure programmes run smoothly.
- Contribute to the wellbeing, safety and positive experience of all participants.
Skills and experience
Essential
- Experience of responding professionally to queries via email and in person.
- Experience of administrative tasks such as data entry, managing correspondence, maintaining shared drives or filing systems, and providing operational support in a busy environment.
- Digital skills including setting up AV equipment and printing.
- Ability to welcome participants in an inclusive way.
- Ability to work well as part of a team and to take direction from teaching and office staff, as well as taking initiative to work independently.
- Good interpersonal skills and the ability to communicate effectively with students of differing age, backgrounds and experience.
- Strong organisational skills, including the ability to manage time and prioritise tasks.
- A commitment to equality, diversity and inclusion.
- A reliable, vigilant and responsible attitude.
- An enthusiasm for working in an Art Education environment and contributing to successful Short Course and Outreach activity.
Desirable
- Experience of studying in a studio environment and observing health and safety guidelines and best practice.
Location
UCL - on campus
Additional information
This job will close for applications at 11.59pm on Tuesday 9th June. Interviews will take place shortly after the closing date.
*Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required).
*If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.
Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received so pleased don't delay applying.
Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.
Apply for job