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Sales Ledger Officer

Details


1113330


Harper Adams University (Shropshire)


06/07/2026


Other - See Job


37 hours over Monday to Friday


Smart Casual

Pay


-


-

Description

Role

Sales Ledger Officer - £26,093 - £28,031
Harper Adams University, Edgmond TF10 8NB
3 days Hybrid on site
22 days annual leave + Bank Holidays + 10 days closure days
 
The Finance Department is a small but extremely busy and diverse team delivering an excellent standard of service, the postholder is therefore expected to work under their own initiative and have the ability to prioritise their own work. This is a highly demanding role that requires an excellent standard of communication, professionalism and the ability to respond quickly to a rapidly changing environment and circumstances. 
 
As the role requires the postholder to provide accurate and summarised information to senior managers a good level of Excel skills is essential, as well as the ability to use electronic methods of communication such as Microsoft Teams. The role demands a high level of accuracy and numeracy. The post holder is responsible for the day-to-day management of the commercial sales ledger for the university group, acting as first point of contact for internal and external stakeholders. 
 
Key duties of this role are to maximise the collection of commercial, project, short course, Apprenticeship, Self-funded Students and conference debt due to The University, in accordance with the debt collection policy. In addition, the post holder will be expected to provide regular updates and reports to senior management and to support colleagues with the preparation of statistical data.

Duties and responsibilities
To ensure all commercial and project invoices are raised in accordance with the authoriser’s Instructions and recurring invoices are raised within the correct timescales. 

 • To manage the efficient and effective collection of debt on behalf of The University Group. 

 • To liaise with Business Partners and other key stakeholders to ensure debt recovery is managed efficiently to minimise bad debt 

 • Record payments received via BACS or online systems accurately and promptly. 

 • Liaise with debtors regularly by telephone and email to maintain communication and ensure bad debt is managed effectively 

 • To manage the referral of bad debt to debt collection agencies, provide relevant and complete information to assist Senior Management. 

 • To negotiate in the first instance, payment plans with debtors, prior to referral to senior management. 

 • Maintain complete and accurate filling, electronically preferably. 

 • Prepare monthly and annual reconciliations for review by managers and act upon any instruction promptly. 

 • To support managers at year end and supply timely and accurate information for internal and external audit.

Skills and experience

  • Candidates should be educated to a good standard. Or demonstrate knowledge and experience of working in a similar role.
  • Experience of working within a busy sales ledger team.
  • Confident and diplomatic communicator and ability to manage and engage in difficult conversations. 

Location
Harper Adams University Egdmond TF10 8NB

Benefits

  • The annual holiday entitlement is 22 working days, plus statutory bank holidays. 
  • In addition to this there are 10 University closure days during the full annual leave year.
  • Leading pension scheme 
  • Hybrid working 3 days a week on-site

How to apply
Application Procedure: All applications should be completed and submitted using the Harper Adams e-Recruitment programme at http://jobs.harper-adams.ac.uk

OR 

Email unitemps@harper-adams.ac.uk with your CV and covering letter