Conference Administrator

Reference
1113063

Branch
University of Nottingham

Start date
06/07/2026

Duration
12 Months

Hours and days
To be arranged withthe line manager on an ad-hoc schedule. For example, it may be necessary for the role holder to work a half day each month from 6 July till 31 October 2026, increasing to 1 per month from 1 November 2026 to 28 February 2027,

Dress code
Smart Casual

Rate of pay
-

Holiday rate
-

Role

Based at the University of Nottingham, the role holder will provide administrative support for the organisation of a conference to be held in Nottingham in late April 2027. The role holder will have excellent organisational and communication skills, an evidenced track record of working well towards a clear objective as part of a team, and experience of putting together events, arranging travel and managing a small travel budget. Importantly, the role holder will also have the flexibility to make a success of the working pattern outlined above and to be present in the Institute for Name-Studies during worked hours.

Start Date: 06/07/2026

End Date: 07/05/2027Working Hours: To be arranged directly with the manager on an ad-hoc schedule. For example, it may be necessary for the role holder to work a half day each month from 6 July till 31 October 2026, increasing to 1 per month from 1 November 2026 to 28 February 2027, 1 day per week during March 2027, rising to two days per week in April 2027.

Pay Rate: £17.19 per hour

Holiday Pay Rate: £2.07 per hour

Duties and responsibilities

- Creating and distributing publicity information (e.g. flyers and posters) - Contacting and communicating information to conference speakers - Booking travel for conference speakers - Liaising with conference staff - Managing bookings and attendee information - Contributing to the running of the conference

Skills and experience

• Excellent interpersonal and communication skills

• Excellent organisational skills

• Good knowledge of the English Place-Name Society and its work

• Experience of organising major events

• Experience of managing travel and accommodation bookings

• An ability to work independently and as part of a team

• Flexibility to work variable hours across a 10-month period

Location
University Park Campus, NG7 2RD and remote working

How to apply

To apply please click on this link Conference Administrator – Fill in form Ensure that you demonstrate how you meet the requirements outlined above in your written application. You will always need to tailor your application to the role you are applying for. Applications may close early if a suitable candidate is found, so apply early to avoid disappointment.   This role is being managed by The Flexible Staffing Team at the University of Nottingham, we are committed to promoting equality of opportunity, and we welcome applications from candidates who reflect the diversity of our communities.   If you require any reasonable adjustments to be made during the recruitment process on account of a disability or other health-related condition, please contact the team at FlexibleStaffing@nottingham.ac.uk   To hear about our other roles, please register online at https://portal.unitemps.com/register/candidate and sign up to emailed job alerts.   This is a Unitemps role at the University of Nottingham which has been advertised by the Flexible Staffing Team. By applying for this role, you are agreeing to that we will share your application information with the recruiter for this role within UoN. Your details will be processed in accordance with our Privacy Notice which can be found on our website. If your application is successful, you will need to complete an eligibility to work check prior to commencing work.