Assistant to the Producers

Reference
1111266

Branch
University of Staffordshire

Start date
25/05/2026

Duration
Temp - Perm

Hours and days
Monday - Friday. 37.5 hours per week

Dress code
Smart Casual

Salary from
£25,000

Salary to
£25,000

Role
Our client are a dynamic theatre production company producing and touring high-quality live entertainment across the UK and internationally. The company operates with a small, collaborative core team of producers supported by marketing, finance, and production professionals, alongside a network of freelance specialistsThey are seeking an organised, proactive, and enthusiastic Assistant to the Producers to support the day-to-day running of our productions and company operations. This is an excellent opportunity for someone looking to build a career in theatre producing and production management.

Duties and responsibilities
The Assistant to the Producers will provide administrative, organisational, and creative support across all stages of production – from development and contracting to touring and performance delivery. The role requires strong coordination skills, attention to detail, and the ability to work flexibly within a busy and fast-paced environment.

• Manage producers’ diaries, schedule meetings, and coordinate travel and accommodation (including hotel and train bookings)
• Organise and maintain producers’ inboxes, applying rules and monitoring/actioning/forwarding as appropriate.
• Input tour information into Segue and update shared show files and cloud-based records.
• Assist with data entry, sales reporting, and company statistics.
• In time, assist with tour routing and venue bookings.

Production Support

• Draft, issue, and track deal memos and contracts for cast, creatives, and venues.
• Maintain accurate contract and production documentation.
• Support audition processes – scheduling, communication, and logistics, providing administration support on the day.
• Attend production openings and provide on-site assistance to producers when required.

• Coordinate logistics for rehearsals, auditions, and touring activity.
• Assist in sourcing, collecting, and transporting props, costumes, and technical equipment using the company vehicle.
• Arrange travel, accommodation, and hospitality for artists and staff.
• Provide hands-on support during production periods, including venue visits.

• Liaise with the Head of Marketing and Commercial to ensure producers are aligned with campaign activities.
• Support merchandise logistics, including postage, packaging, and distribution.
• Assist with gathering marketing and sales data for reports and funding applications.

• Support general office administration and company-wide operations.
• Act as first point of contact for general enquiries to the producing team.
• Support the preparation of funding applications and company reporting.
• Contribute to team meetings and creative brainstorming sessions.

Skills and experience
Essential:

• Excellent organisational and multitasking abilities with strong attention to detail.
• Effective written and verbal communication skills.
• Strong interpersonal skills and a collaborative approach to teamwork.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based systems (e.g., OneDrive, Google Drive).
• Ability to manage competing deadlines in a fast-paced environment.
• Willingness to travel and work occasional unsociable hours to support live events.
• Full UK driving licence.

• Previous experience in arts administration, theatre production, or live event coordination.
• Familiarity with theatre touring processes, contracting, and scheduling software (e.g. Segue or similar).
• Understanding of marketing and box office data reporting.
• An interest in developing a career in theatre producing.

Location
Stafford

Benefits

• Competitive Salary
• Holiday Pay
• Pension Scheme
• Great company to work for

Apply for job