Role
Working within an educations setting , you will support with all areas of recruitment administration, acting as a main point of contact for initial enquiries and supporting candidates through the recruitment journey. You will provide support across all the advertisement, selection and on-boarding processes, providing an efficient, professional and supportive experience for all candidates and new starters.
Duties and responsibilities
Act as a first point of contact for initial enquiries and assistance for recruitment agencies and candidates throughout the recruitment process, resolving queries immediately or escalating to a member of the HR Team as necessary
• Administer documentation relating to the recruitment process, including printing of application forms and inputting of candidate information onto the HR tracker
• Review application forms for completeness, highlighting areas of incomplete and missing information in line with safer recruitment practices
• Contact candidates with request for further information in support of their applications, ensuring that outstanding information is received in a timely manner ready for the shortlisting process
• Work closely with the Recruitment Advisor to share suitable candidates and compile shortlisting documents where required • Manage outlook calendars, setting up room bookings for interviews and assessments and maintain the weekly interview schedule • Prepare and distribute interview invites to candidates, recruitment agencies and interview panel members ensuring all necessary information and documents are included
• Distribute Criminal Records Declarations to candidates/recruitment agencies and ensure these are completed and returned prior to interview or assessment days
• Compile interview packs, ensuring all relevant information is included and HR team members are briefed, if necessary, on any exceptional requirements
• Welcome candidates attending interviews or assessments and complete necessary ID checks inline with Safer Recruitment practices
• Support the Recruitment Advisor and wider HR Team with the coordination and attendance of interviews and the assessment processes as needed
• Under the direction of the Recruitment Advisor, support with maintaining advertisement for vacant roles, ensuring adverts are up to date and appealing to prospective candidates
• Draft offer paperwork for successful candidates and send out once finalised and signed
• Lead on the referencing process, seeking and obtaining references for applicants and new starters in a timely way and support with obtaining other pre-employment checks as requested
• Undertake new starter check-in meetings and ensure feedback from these is shared with the wider HR Team
• Compile induction packs for new starters and support with running first day HR inductions as necessary
• Adhere to all policies, guidance and legislation in relation to safer recruitment practices and Keeping Children Safe in Education • Undertake any other general administrative duties in support of the Recruitment and HR Team
Skills and experience
Good general education, to A level or equivalent, with minimum GCSE C/4 or equivalent in English and Maths
• Proven experience in an administrative role, preferably within an HR or recruitment setting.
Experience in an education or social care setting an advantage
• Strong administration skills, accuracy and attention to detail; ability to manage time and prioritise effectively to meet departmental and organisation needs
• Highly organised and confident communicator, able to build effective relationships at all levels
• Excellent verbal, written and numeracy skills
• Strong IT skills, proficient in using Microsoft Word and Excel packages.
Experienced in working with HR packages /databases is an advantage
• Proven ability to work independently and on own initiative within specified guidelines or processes
Location
Cranleigh
Benefits
- An interesting and varied role in a friendly HR team
- Competitive salary with a performance related cash bonus scheme
- 25 days paid annual leave (plus 8 bank holidays)
- Free onsite parking
- Employee Assistance Programme
- Mental Health and Wellbeing Facilities and Support
- Access to over 900 retailer discounts via our exclusive reward platform
- 10% discount at our onsite café
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