Administrator / PA

Reference
1110003

Branch
University of Warwick

Start date
30/03/2026

Duration
2 Months

Hours and days
Full time - 36.5 hours

Dress code
Smart Casual

Rate of pay
£14.07

Holiday rate
£1.70

Role

The Administrator provides high quality, proactive support within a fast paced senior leadership environment, ensuring the smooth and effective running of day to day activity. The coordinating meetings and logistics, handling correspondence, and supporting the preparation of papers, briefings, and documentation, often juggling competing priorities with discretion and attention to detail.

In addition, the Administrator plays a key coordinating role across teams, supporting recruitment and onboarding activity, liaising with internal and external stakeholders, and assisting with events, governance meetings, and wider engagement activity. This role suits a confident, highly organised individual who works well at pace, anticipates needs, and takes pride in providing calm, reliable support in a busy and constantly evolving environment.

Duties and responsibilities

General Office Administration - Provide day‑to‑day administrative support, ensuring the smooth running of the office through effective organisation, prioritisation, and attention to detail.

Stationery and Supplies Management- Manage stationery orders and undertake regular stock checks to ensure essential office supplies are available, cost‑effective, and appropriately replenished.

Hot‑Desk and Workspace Coordination - Support hot‑desk booking arrangements and shared workspace use, helping colleagues navigate flexible working arrangements and resolve any practical issues.

Diary and Meeting Coordination - Arrange meetings, book rooms, and coordinate logistics, including managing room changes, catering requests, and attendee communications where required.

Central Coordination and Liaison- Act as a key point of contact between teams, Facilities, IT, and other central services, resolving queries and escalating issues as appropriate.

Recruitment and Onboarding Support- Assist with recruitment administration, including scheduling interviews, preparing paperwork, and supporting onboarding arrangements for new starters, contractors, and visitors.

Records, Tracking, and Light Reporting - Maintain accurate records, trackers, and shared documents, ensuring information is kept up to date and accessible.

Ad‑hoc and Reactive Support - Provide flexible support to respond to day‑to‑day issues, last‑minute changes, and emerging priorities in a busy, fast‑moving environment.

Skills and experience
You will be able to work confidently using your own initiative, while also operating effectively as part of a virtual administrative function. You will be organised, reliable, and comfortable managing competing priorities in a busy environment. Strong communication skills are essential, alongside the confidence to ask questions, seek clarification, and escalate issues appropriately. Previous administrative experience, good IT skills (including Microsoft 365), and the ability to handle information with discretion are required. No specific professional qualifications are required beyond those necessary to work legally in the UK.

Location
Combination of University of Warwick (Swallow House) and working from home.

Additional information
Advert closes 23rd March