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Accounts Payable Officer

Details


1109605


Middlesex University


23/03/2026


3 Months


35.5 hours per week


Not Applicable

Pay


£15.62


£1.89

Description

Role
Overall Purpose:

 
Responsible for processing the University suppliers’ invoices, expense claims, reimbursements andsetting up New Suppliers.

Duties and responsibilities
Principal Duties:

 
Supplier invoices & records: 
  • Processing of invoices onto Oracle Financials, matching them correctly to the respectivepurchase orders and ensuring the appropriate VAT codes have been assigned.ï‚· 
  • Taking ownership of any missing data from invoices, liaising with both internal and externalstakeholders to obtain the information.ï‚· 
  • Dealing with supplier queries.
  • Reconciling supplier statements.
  • Updating Supplier records on Oracle Financials.

Expenses

  • Processing both standard and non-standard expense claims, processing cash advances.Such claims may arise from staff, students, as well as visitors.
  • Verify that each claim has the correct approval and that the items claimed are permissibleunder the University’s financial regulations.
  • Reconcile all claims to the receipts.

Other Responsibilities

  • Advise staff as appropriate on procedures as per the University Financial Regulations. 
  • The post holder may be required to perform other related duties not specified above.

Skills and experience

 
Education/Qualifications:
 
Essential: Educated to at least GCSE (O) level 
Desirable: Passing of Intermediate Stage of AAT and willingness to progress these studies further
 
Experience:
 
Essential: Experience of working on commercial Purchase Ledger systems. 
 
Knowledge/Skills:
Essential: 
  • Strong interpersonal skills.
  • The ability to work to tight deadlines. 
  • The ability to communicate with suppliers, sponsors, students and University staff at all levels. 
  • The ability to analyse, follow-up and resolve problems. 
  • Sound knowledge and understanding of purchase ledger operations.
  • Demonstrable commitment to fairness and the principles of equality and inclusion.
  • We value diversity and strive to create a fairer, more equitable work environment forour staff and students.
Disposition:
  • Dedicated commitment to completing tasks against deadlines.
  • To be customer service focussed.
  • Self-motivated, with ability to work well under pressure.

Location
Hybrid role, Hendon campus and WFH

Benefits
We offer a range of family friendly, inclusive employment policies, flexible workingarrangements, staff diversity networks, campus facilities and services to support stafffrom different backgrounds.

 
MU Services LimitedMiddlesex University has established a wholly owned subsidiary, MU Services Limited,to provide professional services to the University. Staff of MU Services Limited will workalongside Middlesex University staff and will and will be employed by MU ServicesLimited. All University policies and procedures and the University Professional ServicesStaff Handbook will apply to MU Services

Additional information

Application Dealine: 19/03/2026 23:59pm. 

Interview Date: 23rd - 24th March 2026.

For further Information, please contact Dipika Dabasia: d.dabasia@mdx.ac.uk. 

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