Recruitment Coordinator

Reference
1108703

Branch
City St Georges University of London

Start date
16/03/2026

Duration
Other - See Job

Hours and days
Monday to Friday - 35 Hours per week

Dress code
Business Dress

Rate of pay
£19.02

Holiday rate
£2.30

Role
The Recruitment Coordinator supports the delivery of high quality, customer-focused recruitment services across the University’s Schools and Professional Services Directorates.

Duties and responsibilities

1. To provide a high quality recruitment coordination service by:

• Provide effective recruitment coordination services to enable the efficient recruitment and selection of candidates to City St George’s vacancies, including, but not limited to:
• Support, guide and advise hiring managers at recruitment planning meetings and all subsequent aspects of the range of available recruitment and selection processes and media.
• Apply professional knowledge and experience to help hiring managers to make discerning choices between recruitment and selection options to attract the best applicants.
• Liaise with HR Managers and Advisers on local and institutional recruitment strategies, ensuring recruitment campaigns support those strategies and action plans
• Liaise with the Recruitment Administration Team on forward planning resource requirements and availability to support known recruitment campaign needs
• Provide the Recruitment Administration Team with relevant and timely notifications for the:
• placement of job adverts
• scheduling of interviews and issuing invitations
• notifying successful and unsuccessful candidates
• issuing of conditional and final offers to successful candidates
• initiating pre-employment checks (references, OH and DBS as required)carrying out Right To Work checks
• Review applicant shortlisting scores, with particular attention to applications submitted under the Guaranteed Interview Scheme (GIS), providing advice and guidance to Hiring Managers as necessary
• Use TalentLink to interrogate recruitment data and provide meaningful management information and insights to Hiring Managers, HR Managers and HR Advisers
• Liaise with third party agencies, raising Purchase Orders for agency fees
• Be the first point of contact for all recruitment related queries, ensuring all queries are dealt with professionally and in a timely manner

2. To support institutional UKVI compliance and workplace requirements are met by:

• Ensure all recruitment campaigns are administered in line with UKVI requirements such as skilled worker visa and confirming candidates right to work before employment commences.
• Ensure all statutory and workplace requirements are considered as part of the recruitment process (e.g. DBS clearance, professional qualifications and memberships/registrations)

3. To support institutional Data Security requirements are met by

• Maintain the HR filing systems (computerised and hard copy) and the HR archives, ensuring appropriate data security measures are applied at all times
• .Assist with the compilation of information arising from Freedom Of Information (FOI) and other statutory requests (e.g. locating and providing data for Subject Access Requests, Police requests, HMRC/DWP requests).

4. To contribute to collaborative working practices by:

• Work with colleagues across the directorate to ensure an excellent employee and customer experience.
• Assist the HR department with ad hoc projects and general administrative support as required.

5. To contribute to the continuous improvement of service delivery and customer experience by:

• Be recognised by HR colleagues and customers as a subject matter expert in HR administration systems and processes (e.g. TalentLink)
• Make recommendations for new approaches to ways of working
• Participate in, and contributing to, personal and team development activities.

Skills and experience

Qualifications and Knowledge

• Good level of education to at least ‘A’ level (or equivalent) with examination passes demonstrating high level of literacy and numeracy.
• A demonstrable awareness of current UK HR issues relevant to the role and HE sector.
• Level 3 qualification from the Chartered Institute of Personnel and Development/Recruitment and Employment Confederation (or similar body) OR Level 3 Apprenticeship (in a relevant field) OR Equivalent workplace experience.

• Proven experience of working in a role supporting large groups within a complex organisational setting.
• Proven experience of working in an HR environment using a recruitment platform (knowledge and experience of using Oracle would be beneficial)
• Proven experience of a full range of recruitment processes.
• Proven experience of working in a busy team environment and previous experience in customer-facing and problem-solving roles.
• Proven experience of working in the Higher Education (HE) sector and a broad understanding of HE sector working practices would also be beneficial.

Location
Gloucester Building

Additional information

This advert will expire at 23:59 on 1/3/26.

Disclaimer: this advert may end earlier if we receive sufficient applications before the deadline. If you wish to apply for this role, please apply sooner rather than later.

Please note payroll at City University Unitemps, runs monthly with mid-month timesheet cut off dates. Before applying to this role please ensure you view the payroll deadline dates here

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Equality, Diversity and Inclusion Statement (EDI)

City, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture, for our whole community, including staff, students and visitors.

We welcome applications regardless of gender, sexual orientation, disability, marital status, race, nationality, ethnic origin, religion or social class. For more information on our approaches to encouraging an inclusive environment, please see our Equality, Diversity and Inclusion Pages