Details
1108581
University of Warwick
09/03/2026
Other - See Job
36.5 hours (5 days a week Monday- Friday)
Smart Casual
Pay
£13.01
£1.57
Description
Role
To support the Procurement Services across all Campus and Commercial Services Group procurement activities, including but not limited to; low value procurement, maintenance of SAP databases, maintenance of price files and comparison reports, category support, support of ordering activity and processes, reconciliation of purchasing card.
To undertake additional activities as per the allocation by Procurement Manager.
Duties and responsibilities
- Creation and maintenance of material master records, info records and source lists on SAP
- Provide PO placement support services for F&B to the commercial group business areas.
- Creation and aggregation of non-food POR’s using the eProcurement (OPeRA) and SAP systems, ensuring orders are placed in a timely manner and best practice is maintained. Act as ‘first point of contact’ for the commercial group on all queries relating to use of OPeRA. Working actively with internal and external stakeholders to ensure full and correct information is detailed on purchase orders and appropriate approvals are obtained. Promote best purchasing practices across the commercial group, providing advice on Financial Procedure 15, approved suppliers and their pricing as required.
- Conduct compliant lower value (non EU) competitions via RFQ’s and mini-competitions on In-Tend.
- Updating records on SAP to ensure accuracy of cost prices, food stock valuations and management reporting. Track pricing trends and variations to inform monthly trading reports and make suggestions for changes in supply chain to deliver best value and savings
- Supervision of Purchasing Assistant.
- Dealing with price difference reports to establish the over tolerances of invoices in relation to food purchasing. Proactively liaising with stakeholders and suppliers to resolve queries
- Dealing with queries from internal and external stakeholders relating to product availability, delivery terms and pricing structures. Expedite effectively to ensure that service levels remain in-line with those agreed and escalate instances of poor performance where necessary.
- Produce monthly purchase analysis reports to identify areas of non-compliance.
- Creation of New Vendor Requests.
Skills and experience
Good knowledge and experience gained in a bust, ideally purchasing, office environment, a good standard of education is expected particularly in the areas of literacy and arithmetic.
Previous experience:
- Experience gained in a busy (ideally purchasing) office. Evidence of past employment that required attention to detail and a high level of analytical skills.
- Ideally good understanding of procurement processes, particularly in relation to purchase order placement and expediting.
Knowledge and skills:
- Excellent communication skills with the ability to build relationships with both internal customers and external suppliers. Ability to communicate effectively both orally and written with colleagues at all levels of the University.
- Excellent attention to detail with a high degree of numerical accuracy.
- A strong and confident and pro-active approach to problem solving.
- Good analytical skills
- A good understanding of procurement process
- The ability to work under pressure and to meet time-based targets within a team environment
- Ability to prioritise tasks effectively and work to deadlines
- High degree of personal initiative and responsibility with strong organisational skills
- A good understanding of various software packages and corporate finance systems particularly MS Office and ideally SAP
- Full knowledge of the University’s procurement strategy and Financial Regulations
- Ideally full understanding of SAP Purchase Order module and understanding of how information entered onto Purchase Orders links to other areas of SAP e.g. GL coding, project reporting etc.
Location
Hybrid working, 60% office based.
Additional information
Advert closes on Midnight 19th February