Contracts Co-Ordinator

Reference
1107251

Branch
University of Warwick

Start date
23/02/2026

Duration
Other - See Job

Hours and days
5 days over 7

Dress code
Smart Casual

Salary from
£32,000

Salary to
£32,000

Role
We are seeking a highly organised and communicative Controller of Contractors Coordinator to join our clients team. They are a world leading Facility's management company, 

Duties and responsibilities

The role entails overseeing all subcontractor works to ensure safety and successful project management.

Key responsibilities include managing the client’s work authorization and permit-to-work processes, guaranteeing all activities adhere to safety protocols and established procedures

• Key Responsibilities
• Contract Management & Compliance: Oversee the creation, negotiation, execution, and monitoring of all contracts, ensuring they are legally sound, financially beneficial, and adhere to internal policies and external regulations.
• Financial Control: Monitor contract budgets, control contract sales and costs, track project performance against financial metrics, and report positive or negative variances to management.
• Risk Management: Identify, analyse, and mitigate potential financial or operational risks associated with contractual agreements.
• Performance Monitoring: Ensure contracted KPIs and SLAs (Service Level Agreements) are met, working with delivery teams to manage incident and problem records effectively.
• Documentation & Reporting: Manage documentation flow, maintain accurate records, create document templates, and prepare internal and customer reports on contract status, progress, and financial performance.
• Stakeholder Liaison: Build and maintain strong relationships with customers, suppliers, and internal departments (finance, legal, operations) to ensure smooth contract delivery and resolve queries promptly.
• Process Improvement: Recommend and implement improvements to existing contract control procedures and documentation systems to increase efficiency and compliance.
• Procurement Support: Support sub-contract management and procurement activities, ensuring all agreements align with project objectives.

Skills and experience

• Excellent analytical approach to problem-solving.
• Strong financial and commercial awareness.
• High level of computer literacy, especially Microsoft Office (Word, advanced Excel).
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work under pressure, meet deadlines, and adapt to changing environments.

Location
Edinburgh

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