Events Planner

Reference
1107121

Branch
University of Warwick

Start date
16/09/2026

Duration
Other - See Job

Hours and days
You will be expected to work 12-15 hours per week with shifts between 5pm-10pm Tuesday, Thursday and Sunday. There may be some shifts available during the day at key events. These are typically 3x 4 hour shifts, with a potential 1 x 3 hour shift.

Dress code
Uniform Provided

Rate of pay
£12.60

Holiday rate
£1.52

Role
The Residential Community Team (RCT) is a peer led service whose aim is to ensure that all those who reside on campus, and in university provided accommodation, are supported in the transition to university life and find a sense of belonging in their new home. Through our four key areas (Community Building, Community Engagement, Community Behaviour and Community Wellbeing), we encourage personal growth and development of our community through the fostering of connections, providing a range of inclusive social activities, promoting wellbeing and supporting the Warwick University discipline process, by upholding the University’s values and expectations in relation to behavioural expectations.

Duties and responsibilities
Overall expectations

• Work alongside the RCT and wider University teams to develop an inclusive, supportive and safe community for Warwick students living in our halls of residence.
• Act as a role model to students, promoting the core values of Warwick University.
• Build rapport with each student in the community, identifying and overcoming any barriers to communication.
• To have good knowledge of University departments and internal and external support services to signpost students to.-    Promote a community and campus that is respectful of diverse identities and backgrounds, and free from harassment, discrimination and intimidation.
• Participate in key events throughout the year, including but not limited to, Arrivals Weekend, Welcome Week, Open and Offer Holder Days.
• Participate in maintaining office hour provision via the team rota, including during vacation periods throughout the year.
• Engage in 1:1’s and team meetings as directed for personal and professional development alongside key service and/or university updates.
• Work within University policies and take direction, as required, from RCCs and the Head of Service.
• Attend (and complete) all training and 1:1s as required throughout the year to ensure that you are aware of service provision updates and for personal and professional development.- assignments may be terminated with no notice where there is a lack of attendance or completion of mandatory training including in person and online training.
• To uphold the behavioural and attitude standards of the Residential Community Team, as well as comply with Regulation 23 and Regulation 27 at all times. Any misconduct or concerns arising within the role will be addressed through the RCT’s internal processes or, where relevant, the University’s disciplinary process, which may result in immediate termination of the role without notice and discussions with other relevant departments. 

Community Building:

• To develop a programme of events to enhance the lived experience of the Warwick Residential Community across the entire academic year.
• To work as part of a small team to plan, promote and ensure delivery of student led events, working alongside the Social media Content Creator Team to maximise exposure and encourage attendance.
• To explore what our Warwick Community want/need from our events and tailor these to the ever-changing student need where possible through focus groups, surveys and general feedback forms.
• To track and increase event attendance, monitoring what works well and areas where improvements can be made.
• To develop partnerships with internal and external stakeholders to increase variance of event type and ensure briefings in advance of events.
• Contribute to a high-quality student experience by supporting inclusive practices and helping ensure all activities are accessible and welcoming.

Skills and experience

• -You are expected to reside on campus whilst working as an RCA. Full details of accommodation can be found in the candidate information pack on the RCT webpage, where you will need to apply for the job. You MUST ensure you read and understand these details fully before applying for the role.
• Full time student at the University of Warwick.
• Experience of living in halls of residence within higher education.
• Knowledge of the issues that students experience when living in university accommodation.
• Experience of working as part of a large and sub team ensuring that the team’s objectives and aims are delivered.
• Ability to communicate effectively and appropriately with people from diverse backgrounds and cultures.
• Flexible and responsive to service/student needs.
• Self-awareness and self-reliant and able to use own initiative to problem solve.
• Non-judgemental and committed to equality of opportunity for all.
• Creative thinker- Strong organisational skills to manage multiple tasks and meet deadlines.
• Confident communicator with excellent written and verbal communication skills with attention to detail.
• Experience of planning/co-ordinating, promotion and delivery of successful events or projects, ideally within am educational environment.
• Ability to work independently and across a small team to meet tight deadlines, plan work and ensure successful execution of content.
• Proactive and flexible approach to work and learn.

Location
Campus

Additional information

• You will be required to be on campus on Wednesday 16th September 2026 to move into your accommodation and commence training.
• You will be expected to work 12-15 hours per week with shifts between 5pm-10pm Tuesday, Thursday and Sunday. There may be some shifts available during the day at key events. These are typically 3x 4 hour shifts, with a potential 1 x 3 hour shift.
• You are expected to work for the entirety of the academic year or until your accommodation contract end date, whichever is first. This includes vacation – this is not a term time only role. 

Predicted Interview Date: Thursday 5th March 2026 - Thursday 12th March 2026