Details
1107116
Harper Adams University (Shropshire)
28/01/2026
Temp - Perm
Full-time (37 hours per week)
Business Dress
Pay
£13.53
£1.63
Description
Role
The post holder will be responsible for the day to day processing and management of the University Purchase Ledger focusing on timely and accurate supplier payments following the University No Order No Pay policy.
Key duties of this role are to supervise and administer all payment avenues including reconciliation and controls of the payments bank account as well as support future cash flow forecasting requirements of the organisation.
Oversee the accuracy of the regular payment runs, alongside other payment claims such as staff expenses and administering the wider procurement card system across the organisation. Further support of the wider VAT reconciliation process and supporting department importing processes across the organisation
Duties and responsibilities
The ideal candidate will be experienced in all aspects of the purchase ledger process, be able to demonstrate a good level of knowledge in using excel, word and electronic communication such as Microsoft Teams. It is essential that the successful candidate can work as part of a team, be enthusiastic and able to communicate on many levels.
The main duties of the role include:
- To independently carry out all the tasks in relation to and ensure compliance with the University’s Purchase-to-Pay process (No Order No Pay) and wider purchase ledger controls;
- To accurately administer and embed processes around other relevant payments including Direct Debits, Procurement Cards, International Payments, E-Expenses and other payments as required.
- To accurately administer and reconcile intercompany pay-lists and transactions as part of the University group
- To prepare and submit statutory reporting information around procurement and payment practices requirements for external bodies, support FOI requests etc
- To maintain a high standard of service to internal and external customers and stakeholders
- To carry out duties in a professional manor and in accordance with The University polies and procedures.
- To lead on training new starters on use of the purchase order / procurement card / expense claim platform.
Skills and experience
- Minimum 2 years proven experience of working within a Purchase to pay / Purchase Ledger function.
- Preparing supplier statement reconciliations
- Ability to accurately process high volume of invoices (approximately 1,800 per month)
- Proficient skill set in using Microsoft Office Suite, e.g. Word, Excel, Outlook, Teams Experience of processing payments using BACS software
- Experience of using international payment platforms in addition standard banking payment facilities
- An aptitude for figures.
- Ability to work to strict deadlines
- Understand the application and calculation of variable VAT rates
Location
Harper Adams Edgmond Campus