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Graduation Documentation Assistant (ID:12580)

Details


1104658


University of Leicester


07/01/2026


2 - 4 Weeks


Full Time 7 hours a day, usually 9am-5pm with one hour unpaid lunch, you may be expected to work alternative hours on occasion but this will be requested with notice. Can be flexible if you need to start slightly earlier or later.


Smart Casual

Pay


£12.51


£1.51

Description

Role

We are seeking two diligent and organised individuals to join the University of Leicester supporting the Graduation Office. 

In this role, you will be responsible for ensuring the smooth production, handling, and dispatch of graduation documentation—specifically certificates and transcripts—for both home and international students. You will also act as a point of contact for graduation-related enquiries during peak periods. 

Please note: due to the nature of this work, we are unable to accept applications from current University of Leicester students.

As part of the University’s wider Professional Services community, you will work alongside small teams committed to delivering a high-quality service to graduating students. You will gain insight into university operations, particularly in the lead-up to the ceremonial occasions that mark the culmination of academic journeys.

Duties and responsibilities
In this role you will carry primary responsibility for sorting, quality checking, and enclosing graduation documents, ensuring they meet the University’s standards for accuracy and presentation. You will prepare documentation in time for upcoming Graduation Ceremonies and manage the dispatch of certificates and transcripts to both domestic and international graduates. 

 
Working with the Graduation Office, you will also assist in reviewing the degree congregation brochure—contributing content or proofing as required—and respond to basic graduation enquiries received from internal stakeholders (such as academic departments and Registry) as well as from external parties (students, alumni, agents). 
 
Beyond these tasks you will support additional administrative functions that arise during the graduation season and at the start of term, providing flexible support where needed to uphold service excellence.

Skills and experience

This position demands a meticulous eye for detail: every document must be accurate, correctly packaged, and error-free. You should be comfortable managing high volumes of data and adept at using IT systems to track, sort, and log documents. 

Although experience in a Higher Education setting is desirable, it is not essential—comprehensive training will be provided. You must be able to perform reliably under pressure, meeting tight deadlines without compromising quality. 

Effective communication is essential: you will liaise with a variety of stakeholders, explaining processes clearly and courteously. 

Finally, you must thrive in a small team environment, collaborating with colleagues and adapting to changing priorities.

Location
Main Campus, University of Leicester

Additional information

To apply for this role please submit an up to date CV and cover letter with examples of how you have the skills and experience required for the post.

Closing date for applications: Thursday 27 November 2025

 Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.

The University of Leicester has been changing the world, and changing people’s lives, for 100 years. When you join us, you’ll become part of a community of Citizens of Change, which includes not only our staff and our current students but also thousands of Leicester graduates around the world.

As a diverse and forward-thinking employer, we embed the principles of equality, diversity and inclusion into everything we do. That includes not just our core missions of teaching and research, but also our support for staff, students and our local community through our values of Inspiring, Impactful and Inclusive.

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