Details
1104296
University of Warwick
24/11/2025
Other - See Job
36.5 hours per week (Monday-Friday, 5 days per week) - flexible on alternative arrangements
Smart Casual
Pay
£22.26
£2.69
Description
Role
About the Role
Working as part of the Education Policy and Quality team, the Policy and Projects Officer will provide support for governance, project management, and policy development around Education and Student Experience. During the period of appointment, the postholder will have a key role in coordinating academic governance activity and a new programme of work to reform academic regulations and policy.
The post will combine a mix of core business delivery and project-based work, with a requirement across both to proactively contribute analytical insight, identify and implement improvements, and manage input from a range of stakeholders.
About the Department
Education Policy and Quality (EPQ) help ensure that Warwick offers a transformative, enriching and distinctive education to every student who studies here. Broadly speaking, our remit covers educational policy, strategy and governance and their role in creating a culture of continuous improvement.
We are a friendly and supportive team of around 25 colleagues across our Quality & Partnerships, Policy & Governance, Curriculum Management, and Operations teams. Most members of the team have ‘business-as-usual’ responsibilities in one of our Core Services and project responsibilities in one of our priority projects. We work with a wide group of stakeholders across the university and outside the university and play a key role in ensuring the policies and regulations are implemented fairly, consistently and proportionately.
Duties and responsibilities
Project Management
1. Support the Head of Education Policy & Governance in scoping, planning, and managing the overall project to reform our academic regulations and policy, ensuring clear milestones and deliverables.
2. Coordinate project workstreams led by different members of the team and maintain momentum across multiple strands of work.
3. Track risks and issues associated with the project, escalating appropriately.
4. Initiate and project manage discrete workstreams where capacity allows, ensuring key milestones are not delayed.
Supporting Policy Reform and Drafting
5. Lead the promotion and consistent implementation of a new style guide and template for academic regulations and polices. Provide editorial and presentational support to subject matter experts.
6. Apply policy analysis to identify inconsistencies, overlaps, or gaps, and advise on options for resolution.
7. Use both qualitative and quantitative evidence (e.g. usage data, survey responses, case analysis) to appraise policy options and inform policy revision.
8. Design and facilitate workshops or structured discussions to help stakeholders engage with policy or regulatory change.
9. Collaborate with Subject Matter Experts to develop and draft policy for consultation and refinement.
Data, Analysis and Insight
10. Analyse quantitative data and qualitative evidence to inform decision-making and planning.
11. Prepare insight reports for senior colleagues to shape policy choices and approaches.
Publication and User Engagement
12. Maintain version control and tracking of regulations and policies, ensuring accuracy and accessibility.
13. Draft web and news content, ensuring consistency of tone and accessibility.
14. Manage and update relevant web content, working alongside communications and web leads in the team to implement a consistent approach to publishing regulation and policy
Governance & Committee Support
15. Plan, coordinate and lead the delivery of annual processes that enable the effective operation of Warwick’s Senate and its committees as a coherent academic governance system (e.g. appointing to University Community places on committees to help diversify memberships).
16. Act as Secretary for the Academic Regulations and Policy Review Panel, preparing agendas, papers, minutes, and follow-up actions.
17. Provide resilience for other Senate committees and governance processes where needed.
18. Identify opportunities to improve governance frameworks and workflows, recommending changes to enhance efficiency or clarity.
Skills and experience
Essential
- Exceptional organisational and project management skills.
- Strong written and oral communication skills, with the ability to draft, edit, and present documents clearly.
- Ability to undertake both quantitative and qualitative analysis to inform advice and recommendations.
- Experience of risk/issue tracking and escalation in a project or governance context.
- Confidence to influence and negotiate with stakeholders, including senior staff.
- Capacity to design and run workshops/meetings that engage stakeholders in policy or governance change.
- Proactive self-starter, able to initiate tasks and sustain progress with limited supervision.
Desirable
- Experience of higher education governance or committee support.
- Familiarity with policy frameworks, regulations, or compliance.
- Experience managing or curating web-based content.
- Comfort with interpreting datasets to identify trends or support decision-making.
Location
Hybrid, with two days a week at our office in Coventry
Additional information
Job start date - ASAP