Research Finance Assistant

Reference
1103222

Branch
University of Warwick

Start date
03/11/2025

Duration
3 Months

Hours and days
36.5 hours a week – Monday to Friday (part time minimum 30 hours per week would be considered)

Dress code
Smart Casual

Rate of pay
£14.07

Holiday rate
£1.70

Role

The post is in the Research Finance – Post Award team. Proactively supporting a portfolio of externally funded research and research related projects, ensuring compliance with university regulations and funder requirements. Post holders will be expected to work independently and without supervision.

To demonstrate an excellent customer service ethos, building good working relationships with stakeholders (particularly those in academic departments) through close communication and information sharing, and collaborative working.

The post holder will be required to manipulate large volumes of data in spreadsheets and present the information. Therefore, strong excel skills are required, including being able to use the following functions:- vlookups, sumifs, pivots, index/match, etc..

Duties and responsibilities

• Ensure accurate and complete signed timesheets are submitted on a regular basis and signed copies are kept on file or stored on Vidatum timesheet system.
• Maintaining the timesheet logs and chasing Departments for any missing overdue timesheets
• Pivoting the payroll data in excel and comparing the percentage of salaries charged on the research projects with the percentage of FTE recorded on the timesheet.
• Backdating any retro payments over the relevant periods and calculating the associated-on costs.
• Ensuring compliance with funder rules by ensuring only eligible pay elements are claimed on the research projects.
• Posting salary journals in SAP to correct any reconciling differences on the research project.
• Reviewing whether final payments have been made on projects that have ended.
• Other ad-hoc finance tasks as required.

Skills and experience

Essential 

• GCSE’s including English and Maths grades A-C or equivalent. (a)
• Relevant degree (accounting/finance/economics, etc) or working towards an accountancy qualification, such as AAT with the intention to becoming fully AAT qualified or studying CIMA/ACCA. (a)
• Previous experience in an Accounting / Finance role. (a, c)
• Highly proficient in use of IT systems, especially Microsoft Excel (intermediate level) and Outlook. With the ability to use the following excel functions: - sumifs, pivots, lookups, countif, index/match etc.. (a, c).
• Excellent verbal/written communication in English and interpersonal skills. (a, c)
• Excellent organisational and time management skills. Capacity to manage and prioritise a high workload and achieve strict deadlines whilst maintaining a high standard of customer service. (a, c)
• Demonstrable experience of working to a high standard of accuracy and meticulous attention to detail. (a, c)
• Excellent numerical skills with the ability to manipulate data, complete calculations and present financial data using spreadsheets and maintain clear comprehensive audit trail. (a, c)

 

Desirable Criteria 1

• Experience of working with an ERP system such as SAP. (a, c)

Location
Combination – minimum three days in the office Whilst training the applicant would be expected to work from the office

Additional information
Advert Closes 23/10/2025

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