HR Assistant (WMG)

Reference
1103032

Branch
University of Warwick

Start date
24/11/2025

Duration
Other - See Job

Hours and days
5 days works – 36.5 hours full time

Dress code
Smart Casual

Rate of pay
£13.01

Holiday rate
£1.57

Role

To support the delivery of WMG’s HR service in line with University HR procedures and regulations and WMG’s strategic goals, to ensure a high-quality HR service is provided to all external and internal customers.

Duties and responsibilities

1. To provide efficient and effective administrative support to the WMG HR team. This includes providing support to WMG staff recruitment processes and procedures, preparing all paperwork related to the working lifecycle of all WMG staff, arranging meetings and HR events, helping coordinate HR processes within the department, and researching information as directed by the WMG HR Team Leader and Senior HR Assistant. The post holder will liaise with a wide range of stakeholders within WMG and the University (for example the HR Shared Services team, the Occupational Health department) when providing this administrative support.
2. To collect, record and monitor HR information, including but not limited to staff absence, starters and leavers, vacancies, probationary and annual reviews, and to produce HR reports for same as required.
3. To provide generalist HR advice and support for first line queries from managers, staff and external stakeholders including members of the public, in a timely and efficient manner. To escalate queries as appropriate.
4. To coordinate the WMG Induction process for new staff members. This includes meeting all new staff members (virtually through MS Teams, whilst working remotely), talking them through guidance surrounding HR Policies and signposting to ensure that they are well equipped to begin their role and ensuring office and IT requirements are in place before Day one. This also includes maintaining and updating the WMG Induction handbook, and the organising of a monthly group induction.
5. To monitor the WMG Probation process for new non-academic staff members. This includes advising of probation review dates, informing the WMG HR Officer should completion become a concern and recording details of probation with HR Shared Services.
6. To coordinate the WMG Work Experience and Internship programmes. This involves coordinating the logistical arrangements for work experience students and interns to the department and liaising with a wide range of internal and external stakeholders to ensure the student and intern experience is legally compliant and as streamlined and safe as possible. This also includes maintaining and updating the WMG Intern Induction handbook.
7. To administer the onboarding and extensions of Consultants, External Lecturers and Project Supervisors ensuring that the appropriate checks are undertaken in a timely and accurate manner, and office and IT requirements are in place.
8. To maintain WMG staff files (both current and former employees) and applicant information, ensuring that confidentiality and data protection requirements are always met.
9. To provide cover for team members and other administrative and Reception staff when required.
10. To carry out other duties and specific project work that may be assigned by the HR Team Leader.

Skills and experience

1. Customer service skills
2. Excellent IT skills; including Microsoft Excel, Microsoft Teams and Microsoft Outlook.
3. Good communication skills, both oral and written.
4. Ability to work confidentially, and to deal with difficult or sensitive issues with tact and diplomacy.
5. Excellent organisational skills, including planning and prioritising to meet deadlines and conflicting priorities
6. Attention to detail

Location
Hybrid

Additional information

• Start and end date: ASAP until 02 March 26
• Deadline to apply: 13 November 25

Please provide a CV and cover letter with your application.

Please note upon applying for this role you are consenting to your contact details being shared directly with the hiring manager.

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