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Admissions and MSc Programme Administrator

Details


1101467


UCL


15/10/2025


Other - See Job


Full time (36.5 hours per week) for 6 weeks total


Not Applicable

Pay


£19.14


£3.58

Description

Role

Unitemps are recruiting for a Admissions and MSc Programme Administrator. This role has a start date of October 15th and a projected end date of November 30th. This is a full time role at 36.5 hours per week. Payment is set at £19.14 per hour + holiday pay. This role will be UCL hybrid working with 2 days per week from the office and the other days working from home.

The post holder will be a key member of the Teaching & Learning Team and and will be required to establish good working relationships with School and UCL staff with whom they will work closely. The role involves significant contact and communication with students, staff and external stakeholders and a polite, helpful and responsive approach is essential. The post holder will be proactive, flexible and solutions-driven, being able to work both independently and as part of a team.

Duties and responsibilities

The postholder will provide support to the School’s recruitment and admissions processes and support the Taught Postgraduate Programmes. The main areas of the role are:
  • To provide administrative support to student recruitment, enrolment and induction
  • To provide administrative support to students and staff in relation to academic programmes
  • To provide administrative support to student placements
  • To provide administrative support to School committees
A full JD can be seen here.

Skills and experience

Qualifications, experience and knowledge

  • Educated to a minimum of A Level standard or equivalent (GCSE English and Maths at grade C or above).
  • Excellent IT skills, including experience of using word processing, spreadsheets, email, databases and web browsers.
  • Experience of working in an administrative role within Higher Education or similar educational institution, focusing on programme or admissions support.
  • Experience of using a Virtual Learning Environment (VLE) such as Moodle.
  • Experience of committee work and minute-taking.
  • Experience of representing an organisation at events or events organisation.

Skills and abilities

  • Excellent administrative and customer service skills and a proactive and timely approach to providing a quality support service to staff and students.
  • Experience of working independently and managing priorities whilst also being an active member of a team, supporting colleagues and contributing to the effective operation of the team.  
  • Excellent oral and written communication skills.
  • Meticulous attention to detail and a good eye for presentation and layout.
  • The ability to develop effective working relationships with students, staff and stakeholders from around the world.
  • Ability to exercise tact and discretion as appropriate and experience in defusing difficult situations.  
  • Ability to understand and work within set procedures and policies
  • Experience of designing, developing, maintaining, reviewing and improving administrative, management and information systems 
  • Excellent numeracy and data management skills and the ability to present data in an accurate and accessible format.

Personal attributes

  • Interest in Higher Education and a commitment to your own ongoing professional and personal development.

UCL Ways of Working for professional services

  • Responding to colleague, student and partner needs with the intention to provide an excellent service.
  • Building rapport and being comfortable with others across different cultures and backgrounds.
  • Working methodically, prioritising and managing tasks

Location
UCL hybrid working with 2 days per week from the office

Additional information

This job will close for applications at 11.59pm on Tuesday September 23rd. Interviews will be held shortly after.

*Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required).

*If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received so pleased don't delay applying.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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