Details
1100503
University of Warwick
15/09/2025
2 Months
Varied - Please see advert
Smart Casual
Pay
£12.60
£1.52
Description
Role
This is an exciting opportunity to join the Library’s front-facing team, responsible for enquiry handling and customer support. The successful candidates will contribute to the delivery of a wide range of face-to-face and virtual enquiry services. This role offers the chance to support and enhance the delivery of high-quality frontline services for all of the Library’s diverse user communities.
We are advertising for 3 positions. Please see below for the working hours for the roles:
Post 1:
- Thursday: 8am to 2:45pm, Saturday 8am to 2:30pm and Sunday 8am to 2:30pm (18.25 hours per week – 0.5 FTE)
Post 2:
- Monday 1:15pm to 8pm, Thursday 1:30pm to 8pm and Saturday 8am to 2:30pm (18.25 hours per week – 0.5 FTE)
Post 3:
- Wednesday 1:15pm to 8pm, Saturday 1:30pm to 8pm and Sunday 8am to 2:30pm (18.25 hours per week – 0.5 FTE)
Duties and responsibilities
- To act as the central point of contact for Library services across all Library managed spaces, providing a reception and room booking service and provision of an excellent (first line) customer enquiry and information service, in person and online, referring specialist and/or complex enquiries to other Library and University teams as appropriate.
- To complete a variety of activities within the Library as required to ensure materials are available to meet the customers’ requirements in a timely and efficient manner, following agreed procedures ensuring pre-allocated financial criteria are maintained. For example: o the processing of Reading Lists received from academic departments, (e.g. inputting, reviewing/updating lists on the Reading List system and linking to the material) o activities enabling access to required materials, (e.g. reservations/click and collect, ‘Get it for me’ services including document supply, scan and deliver, postal loans and interlibrary loans)
- To proactively manage customer behaviour and space availability in accordance with agreed procedures to help maintain the study environment and to report and refer/escalate incidents appropriately.
- To support the administrative functions of the Library frontline service, including adherence to University and Library financial procedures and audit requirements, particularly in respect of credit card transactions, invoicing for lost books/non returned items etc. To maintain accurate and up-to-date information on resources and users ensuring all library systems are current and appropriate representations of the Library’s stock holding, Library membership and/or Library transactions/activity, including supporting the availability of stock for customers
- Participating in Library projects and activities as appropriate, supporting and helping at events such as Open Days, Welcome Week, inductions, school visits etc.
- Supervision and support of customers and provision of general and administrative support for the running of the archives service.
- To assist with promotion of the Library’s enquiry and information service internally within the Library, University and externally, contributing to the Library website and other student communication channels as required and providing service updates.
- To collect, record and maintain management information and Library statistics providing accurate information on service delivery/performance and to enable Library managers to make informed decisions.
Skills and experience
- Educated to GCSE level, including English and Mathematics or relevant experience.
- Proficient interpersonal skills together with the ability to work with a diverse range of people.
- Good written and verbal communication skills.
- Evidence of effective team-working skills.
- Proficient IT skills including the ability to use Microsoft Office packages
- Evidence of working to a high level of accuracy with good attention to detail.
- Well-developed organisational, time management skills and the ability to work under pressure.
- Willing to learn, keen to take on new challenges, accepts and reacts flexibly to change, able to use initiative.
- Seeks to exceed customer expectations, demonstrating a commitment to outstanding service.
- Highly self-motivated, enthusiastic, maintaining commitment over long periods of time.
- Relevant experience in a front-line, face-to-face diverse customer-based environment.
- Recent experience of working in a Library or an information service setting.
Location
University of Warwick
Additional information
Advert closing date: Midnight on 31/8/25
Interview date: TBC
Start date: ASAP after successful interview
Please note, if you apply for this role your contact details will be shared directly with the hiring manager.
Your CV and Cover Letter is your chance to explain why you are interested in the role and why you feel like you will be suitable fit. Relying too heavily on services such as Chat GPT when writing your cv and cover letters could reduce your chances of being shortlisted.
Please note: The duration of 2 months is approximate pending recruitment
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