Details
1096357
University of Surrey
19/05/2025
3 Months
Monday-Friday - 37 hours.
Not Applicable
Pay
£14.77
£1.78
Description
Role
The University of Surrey are recruiting a Finance Assistant.
To be part of the team responsible for processing Purchase to Pay transactions, providing support to university faculties and departments. To assist in other areas of Finance as required.
This team is one of three within Financial Transactions Services, providing a Shared Service for coordination of financial transactional processes covering both Purchase to Pay (P2P) and Order to Cash (OTC).
£14.77 per hour.
£1.78 per hour holiday pay.
Monday-Friday 37 hours per week.
Monthly rolling role for 3 months.
Essential criteria
- Some relevant finance administrative experience.
- Experience of providing customer service (internal and external)
- Excellent IT skills, particularly in MS Office packages, and familiarity with databases.
- Accuracy and attention to detail.
- A proactive approach, with the ability to use initiative in dealing with issues as well as a flexible approach to work, able to multi-task, satisfying the needs to different groups.
Duties and responsibilities
Providing first-line support for Customer queries both internal and external and ensure that the accounting system supports the process effectively.
Processing purchase invoices from receipt to payment
Processing staff, student and visitor expenses end to end
Approving registration requests and providing first-line support for queries relating to the new Travel Management System
Processing all non-purchase order and non-invoice transactions, including e-invoice and all supplier uploads
Receipting and posting / allocating funds through manual processing or upload.
Obtaining documentation required refunds in accordance with relevant policies and procedures
Reconcile Supplier statements
Provide cover for other Finance Services team members when required
Skills and experience
Planning and Organising
Operate with supervision from the Finance Services Team Leader in the day-to-day planning, organising and performance (to an agreed quality standard and specification) of a range of financial administrative activities. The post holder is expected to demonstrate initiative in the arrangement of their immediate work priorities, including successfully managing any conflicting demands, possessing a basic awareness of the options available and being able to make effective and appropriate decisions to meet agreed deadlines and ensure events are dealt with promptly.
The post holder must be a confident communicator as they are required to liaise with University colleagues and external and customers (including staff and students) in order to ensure that any issues arising are dealt with promptly and efficiently specifically in relation to debtors to enable payments to be processed in a timely manner.
Problem Solving and Decision Making
The post holder is expected to demonstrate initiative in the arrangement of their immediate work priorities, including successfully managing any conflicting demands, possessing a basic awareness of the options available and being able to make effective and appropriate decisions to meet agreed deadlines and ensure events are dealt with promptly
Within the scope of the role, the post holder will be presented with a variety of financial-related administrative issues, where the most appropriate course of action will be a matter of choice, influenced by prior exposure or experience. In other instances, work actions are very well defined procedurally, and the post holder is able to reference and apply established policies and procedures, in order to determine a suitable course of action/outcome.
The post holder is required to maintain records of issues and to work with users to ensure resolution is achieved within reasonable timescales. Although the role is covered by standard instructions and procedures/regulations, there may on occasion be some latitude to alter the sequence of procedures, based on varying situations encountered.
Accountability
- The post holder may occasionally experience more unusual queries or issues, where there is no formal guidance or trouble shooting. In these cases, the post holder is required to interpret past precedents and apply their judgement to determine an appropriate course of action or where resolution is not straightforward to refer the matter to the Finance Services Team Leader for guidance/resolution.
- Once established the post holder will act as a point of contact and provide information for other staff members, including temporary or agency staff in all areas. They will operate under the supervision of the Finance Services Team Leader and usually within relevant guidelines and procedures.
Location
University of Surrey