Details
1094741
De Montfort University (Leicester)
30/03/2025
6 Months
37 hours per week - Hybrid with 2 days in the office.
Smart Casual
Pay
£12.61
£1.97
Description
Role
Unitemps, a campus-based recruitment agency owned by De Montfort University, is dedicated to assisting students, graduates, and local professionals in gaining valuable work experience and earning income.
There are several benefits to engaging with Unitemps at DMU:
Networking Opportunities: Through Unitemps, you may have the chance to work with various departments at the university and to engage with Leicestershire businesses. This can help you expand your network and establish connections that may be valuable for your future career.
Professional Development: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.
Career Progression: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.
Contribution to the University Community: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.
THE ROLE
The Finance Department at De Montfort University are looking to recruit a Payments Clerk to work 37 hours per week.
The Payments Clerk works in the university’s payments team to ensure that payments required to be made by the University are processed efficiently within the SAP Purchase to Pay (P2P) and Finance systems. This primarily requires daily processing of supplier invoices for both the University and its subsidiary company with the ability to investigate, resolve and respond confidently and professionally to queries arising from suppliers, faculties and directorates, including reconciliation of supplier statements to the ledger. This role also requires complete and accurate input of details for weekly payments to students and other ad hoc payment requests that arise.
Expected start date: ASAP
Expected end date: 19/09/2025
Closing date for applications: 04/04/2025
Expected interview date: 14/04/2025
Rate of pay: £12.61
Holiday Pay: £1.97
This role is a Hybrid role working 37 hours per week, 2 days in the office and 3 days working remotely.
Duties and responsibilities
Monitoring of the electronic or other mail box for supplier invoices and statements.
Dating and saving the invoices in the correct location
Posting supplier invoices to SAP to complete the three-way match i.e. invoice receipting of quantities and values.
Reviewing blocked and parked invoice reports and working to clear all supplier invoices that are blocked or parked on a timely basis to ensure supplier payments are within agreed terms.
Responding promptly, confidently and professionally to invoice queries liaising directly with suppliers and stakeholders across all faculties and directorates.
Reconcile statements for suppliers during the year and in particular at the year-end for audit purposes.
Work methodically to ensure all supplier invoices that are processed onto SAP are scanned, accurately labelled and saved electronically.
Accurately input payments to students and other adhoc payment requests, file source documents systematically.
Maintain close working relationships with staff at all levels within Faculties and Directorates and external contacts, suppliers and auditors.
Investigate issues arising, assisting with resolution and escalating these to the manager where appropriate.
Perform any other duties commensurate with the job grade as reasonably required from time to time.
Work with members of the P2P team, to resolve parked, blocked and other queries to ensure payments are not delayed.
Perform any other duties commensurate with the job grade as reasonably required from time to time
Treat all DMU staff, students, contractors and visitors with dignity and respect. Provide a service that complies with the Equality Act 2010, eliminating unlawful discrimination, advancing equality of opportunity and fostering good relations with particular attention to the protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief (or none), sex and sexual orientation.
To observe all university policies / procedures / working practices / regulations and in particular to comply with the University’s Equality and Diversity Policy, Health and Safety Policy, Financial Regulations, Safeguarding Policy and the Code of Conduct.
The post holder is required to minimise environmental impact in the performance of the role, seek to promote environmental sustainability within area of responsibility and actively contribute to the delivery of the DMU Environmental Policy
Skills and experience
Location
De Montfort University
Additional information
Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy. Unitemps are based on the 1st floor of the DSU Campus Centre.
Our friendly reception is open Monday to Friday 10am-4pm and the team are contactable on 01162078351 or Unitemps@dmu.ac.uk if you have any queries relating to Unitemps.
Unitemps DMU operates a monthly payroll - Please refer to the candidate information hub for DMU Unitemps in relation to pay dates and further information - HERE
Careers Support for DMU students ONLY
The Careers Hub based in The Hugh Aston Building on Campus is for DMU students from all faculties to receive tailored Career support from trained Careers coaches; it is a useful space to visit should you have any questions regarding Careers! If you are a DMU student and require help creating a CV/Cover Letter, why not make use of the Careers Team Skills Hub, available via MyGateway by clicking HERE
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