Details
1094465
University of Edinburgh
30/06/2025
Other - See Job
21-35 hours per week, worked between 9-5, Monday-Friday
Not Applicable
Pay
£12.67
£2.29
Description
Role
The University of Edinburgh’s Information Services Group (ISG) invites applications from undergraduate students interested in working this summer as one of two E-Resources Interns. The key purpose of this role is to assist with each stage of the e-resource lifecycle, by downloading and compiling e-resource usage statistics, and checking and updating e-resource entitlement information.
Within this role, you will gain practical experience in using Microsoft Excel in the workplace, the library management platform Alma and the e-resource archiving platform LOCKSS. At the end of this internship, you will have achieved the following outcomes: maintained and updated e-resource knowledgebases and tested access to e-resources. You will join the E-Resources team who are responsible for managing Scotland’s largest academic library e-resource portfolio. This includes 2.4 million e-books, 266,000 e-journals, 210,000 streaming videos, and over 1000 licensed databases.
You can expect to start work on the 30th June 2025 and work until the 5th September 2025. You will work between a minimum of 21 to a maximum of 35 hours per week (Monday to Friday) in a hybrid working pattern split between working from home (commutable distance from Edinburgh), and in the Main Library. Your preference on working hours within the above range can be discussed during the interview stage. You will be paid £12.67 per hour, plus £2.29 per hour holiday pay. Payment is one month in arrears, meaning your first payment date (should this position start when expected) will be 28th August 2025.
For more information on what to expect as an ISG Summer Intern and to hear from previous interns, please see our ISG Student Employment website.
Duties and responsibilities
- Downloading and compiling e-resource usage statistics for SCONUL (Society of College, National and University Libraries) renewals;
- Working with the library management platforms Alma and Primo, to perform data entry, checking tasks and updating e-resource management information in spreadsheets;
- Checking and updating e-resource entitlement information, and uploading this to LOCKSS;
- Testing and troubleshooting e-resource access problems, these may be problems submitted by library users, found in trials, or related to new e-resources;
- Updating usage data feeds into Alma (SUSHI harvesting);
- Supporting supervisors with tasks related to e-resource trials, new subscriptions/purchases, cancellations, and renewals.
Skills and experience
Essential criteria:
- A current University of Edinburgh undergraduate student (you must be a matriculated student for the duration of your employment). Internships are open to all undergraduate students, except those in their final year of study;
- Based in the UK for the duration of the work, within commutable distance of Edinburgh, and able to work on campus (we cannot accommodate individuals working overseas due to tax and legal implications), and able to attend a Right to Work Check in person if needed;
- Evidence of good written and verbal communication skills;
- Proven ability to work well both independently and as part of a team;
- Evidence of a detail-oriented approach to work with high levels of accuracy.
Desirable criteria:
- Evidence of good skills in Microsoft Excel and Teams;
- Evidence of customer service experience.
Location
Hybrid, split between working from home (commutable distance from Edinburgh) and in the Main Library, 30 George Square, Edinburgh, EH8 9LJ.
Benefits
- The full range of benefits as a Summer Intern is available on our 2025 Summer Internships webpage;
- Being part of a welcoming community of over 50 ISG Summer Interns with opportunities to network, whilst working in a supportive and nurturing environment with a strong emphasis on work/life balance;
- A broad programme of training and development opportunities, run by experts across a range of fields;
- Opportunity to participate in the prestigious Edinburgh Award for Work Experience.
Additional information
Please apply below by uploading an up-to-date CV and cover letter (our system cannot accept PDFs) clearly stating how you meet the criteria above. To have the best chance of being offered an interview, we encourage you to view our two-page Application Guidance document and attend one of our short, online internship overview sessions, bookable via our 2025 Application Support page.
We ask that you carefully consider which internships best suit your interests, skills, and career goals, and apply for a maximum of 3 ISG internships. We encourage applications from under-represented groups, such as Widening Participation students.
To view all our internships on offer this summer, please see our Unitemps Adverts page.
Interviews for this internship are likely to be held on Monday the 21st and Tuesday the 22nd April 2025, and are expected to be in person.
The closing date for this advert is 23:59 on Sunday 6th April. If you encounter any issues when applying, please e-mail unitemps@ed.ac.uk well in advance of the deadline, as we will only respond within office hours (9-5, Monday to Friday). Applications received after the deadline will not be considered.