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Purchase Ledger & Customer Administration Assistant

Details


1093931


University of Staffordshire


28/04/2025


Other - See Job


Monday-Friday. 9am - 530pm


Smart Casual

Pay


£26,000


£26,000

Description

Role
This is an exciting opportunity to work for our prestigious client who were first established in 1950 as an emporium of antique gifts in Mayfair, London.

Working hours and days are Monday-Friday 9am - 5:30pm (30 minute lunch break) The company would also consider a part time role for a minimum of 25 hours per week. 

 
This position is office based for 5 days a week. 

Duties and responsibilities
As a Purchase Ledger, you will be responsible for the day-to-day operation and purchase ledger process. You will ensure that each transaction will run smoothly, efficiently and to deadline by following company procedures, compliance and legalities.

 
Working in the customer service side of the job, you will be responsible for invoicing for all the companies main customers, placing orders on the system, and also controlling  the stock in and out of their drop ship DC in USA.
 
  • Reviewing a high volume of purchase invoices and credit notes and ensuring they are appropriately authorised, correctly coded and posted to Sage 200
  • Ensuring that all purchases are compliant with the company PO and authorisation process.
  • Regularly reviewing the disputes listing and resolving queries in a timely manner.
  • Regularly conducting supplier statement reconciliations.
  • Completing the weekly BACS payment run, ensuring that all suppliers are paid within agreed time frames in line with our payment policy and remittance notifications are forwarded.
  • Timely processing of employee expenses.
  • Management and balancing of petty cash.
  • Management and balancing of the company credit card expenditure.
  • Uploading of files and payment instructions through online banking services with strict adherence to cut off.
  • Provide support by producing key reports and journals for month-end and year-end accounting.
  • Ad hoc analysis and reconciliation duties requested by the Company Accountant as required.
  • Uploading customer purchase orders and sending out customer acknowledgement
  • Stock Management role – with relation to the Company’s UAA based DC

Skills and experience

  • Organisational skills
  • Excellent attention to detail
  • Great Customer service skills

Location
Stoke-On-Trent

Benefits

  • Competitive Salary
  • Holiday Pay
  • Pension Scheme 

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