Details
1093478
University of Warwick
10/03/2025
Other - See Job
Full Time, 36.5 hours per week
Smart Casual
Pay
£12.67
£1.53
Description
Role
We are looking for a highly organised and proactive Administrative Assistant to join Estates providing administrative support to the Assurance, Risk and Property Team. The ideal candidate will have experience in a busy administrative role.
Please note there will be a requirement to work on site (Argent Court) for this role.
This is a full-time role, 36.5 hours per week, Monday to Friday. (Monday to Thursday 7.45am to 3.45pm with 30-minute lunch break, Friday 7.45am to 2.45pm with 30-minute lunch break)
Duties and responsibilities
- Provide day-to-day administrative duties, including dealing with queries, arranging meetings, filing records, taking minutes, diary management and cover for reception at Argent Court.
- Use the Opera (e procurement) system to generate purchase requisitions in priority order and a timely manner, and ensure goods are receipted in a timely manner.
- Identify requests that require urgent or emergency action and contact the necessary people quickly.
- Any other duties as required in keeping with the level of the post.
Skills and experience
- A proactive approach with the ability to use initiative
- Minute Taking Experience
- Process driven with the ability to follow established procedures
- Educated to GCSE level standard including English and maths or equivalent
- Experience of working in an administrative environment, dealing with queries.
- Strong administration and organisation skills
- Proficient IT skills including word processing, databases, spread sheets and presentation software
- Ability to work on own initiative as well as in a flexible team environment
- Experience of maintaining electronic records on a management information system
- Ability to work under pressure and to deadlines
- Ability to work with a high degree of accuracy, and with attention to detail and confidentiality
- Excellent written and verbal communication skills through a range of relevant media (e.g. face to face, email, or telephone)
Location
Argent Court (office based)
Additional information
Advert closing date: Midnight on 2/3/25