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Personal Assistant to the Senior Leadership Team

Details


1092668


University of Warwick


23/02/2025


6 Months


36.5 Hours per week.


Smart Casual

Pay


£13.72


£1.66

Description

Role

Provide high-level PA support to the Senior Leadership Team within the Chief Communications and Marketing Officer’s Group at The University of Warwick. Responsibilities include managing complex diaries, coordinating travel arrangements, and overseeing expense processes with precision and efficiency.

Duties and responsibilities

  • Diary Management: Coordinate and manage complex schedules involving multiple stakeholders.
  • Administrative Support: Provide proactive and high-level administrative assistance to the Senior Leadership Team.
  • Document Preparation: Draft correspondence and create professional presentations.
  • Travel Coordination: Research, organise, and book travel arrangements, ensuring alignment with approved budgets.
  • Team Support: Collaborate with and provide support to the Operations team.

Skills and experience

  • Educated to A-Level Standard (or equivalent) & GCSE (Grade A-C) in English & Maths
  • Executive Support Experience: Proven experience in providing high-level administrative support to senior leadership.
  • Organisational Excellence: Exceptional organisational skills with a high level of accuracy and attention to detail.
  • Proactive Approach: Ability to work independently, anticipate needs, and proactively solve problems.
  • Confidentiality & Discretion: Experience handling sensitive documents and information with professionalism and discretion.
  • Interpersonal & Communication Skills: Strong interpersonal skills, a confident telephone manner, and excellent written and verbal communication. Digital
  • Proficiency: Advanced knowledge of Microsoft Office suite and experience using CRM databases.

 

In the Chief Communications and Marketing Officer's Group, we’re proud to work within a framework of values that we’ve co-created and agreed. These describe the way in which we as a team behave towards each other and our work. For that reason, our recruitment process will include two interviews – one based on capabilities and the other values based. More information will be shared with candidates who progress to interview stage.

Our co-created values will be key for applicants to demonstrate. They are:

CREATIVITY: Thinking innovatively of bold solutions

COLLABORATION: Working together to make things happen

AMBITION: Committing to achieving great results and impact

RESPECT: Valuing and including diverse voices and perspectives

If you are passionate about providing exceptional exec support, possess the skills to engage effectively with various stakeholders, and are excited at the prospect of helping to shape the future of the University brand, then we want to hear from you. 

For further information about our team please visit our website https://warwick.ac.uk/services/marketing  

 

Location
Hybrid, with 3 days minimum in the office. Flexibility required

Additional information
Advert closes once appointed 

Interviews: as and when
 
Please note upon applying for this role you are consenting to your contact details being shared directly with the hiring manager.
 
Your CV and Cover Letter is your chance to explain why you are interested in the role and why you feel like you will be suitable fit. Relying too heavily on services such as Chat GPT when writing your cv and cover letter could reduce your chances of being shortlisted. 

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