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Finance Assistant

Details


1091834


University of Surrey


27/01/2025


Other - See Job


Monday-Friday 9am-5.30pm.


Not Applicable

Pay


£14.60


£1.76

Description

Role

The Finance department at the University of Surrey are recruiting an Assistant to join their Finance Services team.

Open to recent graduates with a relevant degree who is looking to start a career in Finance.

To start as soon as possible, on a rolling monthly contract up to 3 months.

£14.60 per hour.

£1.76 per hour holiday pay.

9am-5.30pm - Monday to Friday.

Duties and responsibilities

  • Providing first line support for Customer queries both internal and external and ensuring that the accounting system reports the transactions correctly.
  • Processing non tuition sales orders / invoices dealing promptly with any sales invoices or orders which are stuck in the system.
  • Processing purchase invoices from receipt to payment.
  • Reviewing and Processing staff, student and visitor expenses.
  • Processing all manual payments and non-invoice transactions, to include e-invoice and all supplier uploads.
  • Receipting and posting / allocating funds through manual processing or upload.
  • Obtaining documentation required for refunds in accordance with relevant policies and procedures.
  • Reconcile Supplier and Customer statements.
  • Provide cover for other Finance Services team members when required.

Skills and experience

Advantageous to this role would be:-

  • Accounting system experience,
  • AP and expenses processing experience,
  • Ability to work efficiently in a busy environment.

Planning and Organising

  • Operate with supervision from the Finance Services Team Leader in the day-to-day planning, organising and performance (to an agreed quality standard and specification) of a range of financial administrative activities. The post holder is expected to demonstrate initiative in the arrangement of their immediate work priorities, including successfully managing any conflicting demands, possessing a basic awareness of the options available and being able to make effective and appropriate decisions in order to meet agreed deadlines and ensure events are dealt with promptly.

 

  • The post holder must be a confident communicator as they are required to liaise with University colleagues and external and customer (including staff and students) in order to ensure that any issues arising are dealt with promptly and efficiently specifically in relation to debtors to enable payments to be processed in a timely manner.

Problem Solving and Decision Making

  • The post holder is expected to demonstrate initiative in the arrangement of their immediate work priorities, including successfully managing any conflicting demands, possessing a basic awareness of the options available and being able to make effective and appropriate decisions in order to meet agreed deadlines and ensure events are dealt with promptly,

 

  • Within the scope of the role, the post holder will be presented with a variety of financial-related administrative issues, where the most appropriate course of action will be a matter of choice, influenced by prior exposure or experience. In other instances work actions are very well defined procedurally and the post holder is able to reference and apply established policies and procedures, in order to determine a suitable course of action/outcome.

 

  • The post holder is required to maintain records of issues and to work with users to ensure resolution is achieved within reasonable timescales. Although the role is covered by standard instructions and procedures/regulations, there may on occasion be some latitude to alter the sequence of procedures, based on varying situations encountered.

Accountability

  • The post holder may occasionally experience more unusual queries or issues, where there is no formal guidance or trouble shooting. In these cases the post holder is required to interpret past precedents and apply their judgement to determine an appropriate course of action or where resolution is not straightforward to refer the matter to the Finance Services Team Leader for guidance/resolution.

 

  • Once established the post holder will act as a point of contact and provide information for other staff members, including temporary or agency staff in all areas. They will operate under the supervision of the Finance Services Team Leader and usually within relevant guidelines and procedures.

Location
University of Surrey

Additional information

Essential criteria

  • Some relevant finance administrative experience.
  • Experience of providing customer service (internal and external)
  • Excellent IT skills, particularly in MS Office packages, and familiarity with databases.
  • Accuracy and attention to detail.
  • A proactive approach, with the ability to use initiative in dealing with issues as well as a flexible approach to work, able to multi-task, satisfying the needs to different groups.

 

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