Details
1091006
De Montfort University (Leicester)
22/12/2024
6 Months
See Job Advert
Business Dress
Pay
£13.49
£2.10
Description
Role
Unitemps, a campus-based recruitment agency owned by De Montfort University, is dedicated to assisting students, graduates, and local professionals in gaining valuable work experience and earning income.
There are several benefits to engaging with Unitemps at DMU:
Networking Opportunities: Through Unitemps, you may have the chance to work with various departments at the university and to engage with Leicestershire businesses. This can help you expand your network and establish connections that may be valuable for your future career.
Professional Development: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.
Career Progression: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.
Contribution to the University Community: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.
DMU are seeking to recruit Purchasing Co-ordinator.
Expected Start Date: 01/01/2025 to 30/06/2025
Hourly Rate: £12.46 per hour
Holiday Pay: £1.94 per hour
The role will be office based on Wednesdays but can be worked hybrid on the remaining days and is not suitable for a current student.
The working hours will be:
Wednesday: 9:30 AM to 4:30 PM (1-hour lunch)
Thursday: 9:00 AM to 4:30 PM (1-hour lunch)
Friday: 9:00 AM to 4:30 PM (1-hour lunch)
Duties and responsibilities
As part of the Purchasing team, you will be responsible for coordination and administration of Purchase to Pay (P2P) process and other purchasing activity in accordance with the Financial Regulations and relevant procurement and purchasing policies, processes and procedures.
To disseminate relevant information on approved P2P processes and supply arrangements to requisitioners across the university.
Receive, review and process purchase requests in accordance with the Financial Regulations and relevant procurement policies, P2P processes and procedures.
Processing of all new vendors and amendments on SAP in accordance with set procedures and ensuring this is adhered to strictly at all times.
Disseminate relevant information on approved sourcing routes and purchasing processes to requisitioners, budget holders and other key stakeholders across all business areas to ensure delivery of effective and efficient P2P process.
Review and validation of requisition details upon receipt, including supplier, material groups, GL codes, tax codes, pricing, and text.
Conversion of requisitions to Purchase Orders in line with best practice approved processes and within agreed timescales.
Working with the Purchasing Manager and Senior Purchasing Coordinators to develop and deliver SAP P2P training for requisitioners as required including updates to the SAP P2P purchasing manual.
Maintain and update SAP material masters for key supplier catalogues including stationery and arts supplies
Process catering and other central contract purchases, and the management of call off orders.
Monitor orders and coordinate reporting, communications and activity through requisitioner networks to ensure parked, blocked and goods and services receipting is processed on the finance system in a timely manner thereby ensuring expenditures are reported in the period the service is delivered.
Work closely with the Payments Team, Finance Partnering Team and Financial Accounting to ensure all month-end and year-end closedown requirements are met on time.
Reinforce messages relating to invoice payment statistics in order to meet requirements of the Public Contract Regulations 2015 in relation to payments of invoices within 30 days, with an emphasis on SME suppliers.
Hold a purchasing card (if required) and complete relevant purchases in accordance with purchasing card policies and processes including prompt, accurate and sufficiently detailed reconciliation.
Support Senior Purchasing Coordinators in the implementation of new purchasing processes and solutions
Proactively manage your own workload whilst liaising with other Purchasing team members to ensure that collectively all work is processed in a timely and accurate manner.
Work with other members of the Purchasing team, to develop and update purchasing processes, procedures and guidance in line with the principles of continuous improvement.
Perform any other duties commensurate with the job grade as reasonably required from time to time
Skills and experience
English and Maths GCSE at grade C / Level 4 or equivalent qualification
Fully or part professionally qualified with a recognised procurement or accountancy professional body (CIPS, AAT, CIPFA, CIMA, ACCA)
Relevant experience of working in high volume transaction processing environment
Relevant experience of working in the Higher Education or other public sector entity
Ability to summarise and present information in MS Excel including pivot tables and vlook up commonly used to analyse data
Experience of SAP or other ERP system including Purchase to Pay (P2P)
Experience using purchasing cards and processing travel bookings
Involvement with and supporting system and process improvement including testing
Knowledge of KPIs and benchmarking tools used to assess and measure transactional financial performance
Co-ordinating the delivery of purchasing requirements for any given area and/or type(s) of transactions
Ability to work systematically as part of a team to ensure that all daily tasks are allocated and completed.
Supporting requisitioners in developing their knowledge in becoming proficient with the P2P process
Prioritising customer needs, providing a quality and responsive service and with the ability to anticipate customer needs in accordance with agreed service standards.
Experienced at dealing with and resolving queries and complaints successfully
Excellent communication and interpersonal skills essential for working effectively with the team, suppliers and staff
Awareness of fraud risks associated with P2P processes
Understanding of confidentiality and the requirements relating to the Data Protection Act and GDPR
Location
De Montfort University Leicester
Additional information
Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.
Unitemps are based on the 1st floor of the DSU Campus Centre. Our friendly reception is open Monday to Friday 10am-4pm.
Unitemps DMU operates a monthly payroll - more information on the DMU Branch processes can be found on our information hub: https://www.unitemps.com/resources/info-hub/?type=candidate-uk&branch=dmu
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