Details
1090540
Middlesex University
17/03/2025
2 Months
10 hours per week for 8 weeks
Smart Casual
Pay
£13.15
£1.59
Description
Role
**********The below role is only open to Middlesex University Students***********
Project Support Officer intern to work on a range of infrastructure projects. These range from digital, refurbishment and singular construction projects typically between £25k - £1m gross. They generally involve significant internal and external stakeholder management.
In this role you will be responsible for supporting the EFMS team by providing support for project delivery, project office functions, such as drafting documentation, updating spreadsheets, coordinating tender activities, and liaising with internal and external stakeholders, including Facilities Management.
The role will be part of a team working to ensure that all work is carried out efficiently, to the required quality, time, and budget constraints and in accordance with legal and statutory requirements. This role is ideal for those looking to develop their understanding of project management, and the functions of a portfolio management office within a large estate or Higher Education campus.
Duties and responsibilities
The following is not an exhaustive list of duties and provides a summary of responsibilities to fulfil the role.
- To support the delivery of projects, which meet their objectives, following best practice as identified in the University’s project processes and policies.
- To carry out administrative duties on projects across the University’s property portfolio, on the Hendon Campus and West Stand.
- This support the best-practice in delivery across all standard EFMS activities, including:
- Business case development
- Project and resource planning
- Budget management
- Quality assurance including compliance and H&S
- Risk management
- Procurement
- Stakeholder management
- Minute taking
- Systems compliance
- Management of the professional consultant team and other supply chain partners against agreed KPIs
- Handover to end users and acceptance into use
- Project evaluation
- To coordinate information management required for assigned projects including drafting reports, maintaining accurate records on shared drives, electronic filing and version control.
- To coordinate project related meetings including scheduling, preparing and managing documentation including agendas, taking minutes and following up actions. This will include arranging site visits and required security passes for external stakeholders.
- To provide documents as necessary for audit purposes.
- To support the coordination of internal and external project stakeholder teams in relation to particular projects.
- To support project planning to develop a shared understanding of stakeholder interests specific to the project, and work effectively in teams, managing interdependencies with other projects and with day-to-day University operations
- To support Health, Safety and Welfare standards and procedures including those set down by the EFMS and ensure that they are complied with.
- To attend staff meetings and training as required.
- To carry out any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the Head of Estate Project Portfolio.
Skills and experience
What are the main work pressures and challenges?
This post will assist in the implementation of the University’s routine programme of long-term maintenance projects and other infrastructure projects. In both cases it is essential to adhere to deadlines.
Attention to detail, preparing/amending documentation accurately and managing version control for individual projects is of the utmost importance.
Key Dimensions [e.g. number of staff directly managed, budget responsibilities, specific authority levels, types of decisions taken, etc.]:
This is a support focused role, which will require the ability to work with staff across the University at all levels and from all disciplines, and to represent the EFMS in a professional manner. It requires the use of some professional judgement to identify and resolve arising issues, determining the appropriate action including the management of risks and interdependencies, and to support the identification and resolution of issues across projects.
The post holder has no directly managed staff and will be required to work flexibly, and to get the best out of individuals at all levels.
What are the performance targets or standards?
The performance of the post holder is intimately tied to the performance of the projects which they support:
- Accurate and timely preparation of all project documentation required.
- Professional and efficient liaison with all internal and external stakeholders.
- Excellent organisational skills, with the ability to work under pressure, use initiative and adapt to changing situations, in order to manage and prioritise multiple tasks to meet deadlines.
Location
Hendon Campus
Additional information
Upload a tailored CV and full cover letter in the box. Use the MDXworks Resources to ensure you have created the best application.
Applications where there is clear reliance on AI and insufficient effort on your part will not be considered. Priority will be given to candidates who did not participate previously in the scheme
Deadline 31st Jan 2025, Midnight
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