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Placement Administrator

Details


1090355


UCL


02/01/2025


3 Months


18.25


Not Applicable

Pay


£20.15


£3.77

Description

Role

Unitemps are recruiting for a Placement Administrator within the Academic Programmes Office. The role is to work the date of 2nd January 2025 and will run until 32st March 2025 part time at 18.25 hours per week. Payment is set at £20.15 + holiday pay per hour and the role will be HOME based.

Each year we arrange placements for over 900 students in over 550 partnership schools across our Secondary and Primary PGCE programmes. This will involve working closely with local IOE colleagues and using a range of IOE and UCL systems. This is a multi-faceted and demanding role working with an array of colleagues internally and with schools in the Greater London areas. You will be required to work flexibly and in different areas of academic administration from time-to-time.

 

Duties and responsibilities

  • Provide the comprehensive administrative service to support our placement activities, and provide placements-related support to deliver a timely, effective and efficient service
  • Maintain effective administrative and information systems, manual and computer-based, that support the placement of student teachers
  • Act as the initial point of contact for placement and related partnership activities and be responsible for general information relating to the partnership arrangements, including dealing with correspondence (telephone calls, emails, letters, etc), redirecting queries as appropriate, receiving visitors and organising arrangements and hospitality for Initial Teacher Education
  • Work with the Programme Services Coordinators (ITE), Programme Leaders and academic teams, and Institute Partnership managers to provide clear advice, guidance and information re placements to new and existing schools in ITE partnership with the Institute
  • Produce summarised information and reports to inform decisions about all aspects of the partnership, and for external bodies (e.g. Ofsted) and internal needs
  • Assist in developing and enhancing networks and working relationships with a wide range of people in relation to initial teacher education including partnership schools, students, colleagues at all levels of the Institute, and people from other external organisations (e.g. HEIs, NCTL, etc.)
  • Provide administrative support to the ITE team in preparation of documents, events etc including:
  • Partnership agreements and handbooks, guidelines and publicity material (paper-based and online),
  • Assisting in maintaining and updating any relevant virtual learning environments.
  • The delivery of events such as occasional one-day conferences relating to ITE eg conferences and mentor training days
  • Assist the programme team to ensure continuous quality monitoring of programme standards and administration in line with the UCL’s Quality Assurance policy and procedures.
  • Provide general office support duties including filing, photocopying, dealing with fax and e-mail correspondence, arranging incoming post and related tasks.
  • Undertake such other reasonable duties for Initial Teacher Education and Academic Programmes Office which are commensurate with the level of the post

Skills and experience

  • Educated to GCSE level
  • Experience of using databases for purpose of storing, extracting and summarizing information, with the ability to learn new database systems
  • A background of working in the Higher Education sector, with experience of key bodies such as Ofsted and/or QAA 
  • Excellent administrative and record keeping skills with a high degree of accuracy in your work and close attention to detail 
  • Excellent verbal and written communication skills, with the ability to interact with people at all levels with a sense of absolute tact, discretion and diplomacy
  • Highly proficient in the use of MS Office (including Word, Excel (at least intermediate user and PowerPoint), e-mail (preferably MS Outlook) and the Internet
  • The ability to analyse and present data for a wide range of purposes
  • A proactive approach in providing a comprehensive administrative and support service to individuals, a team and a Faculty
  • The ability to monitor and review financial expenditure
  • Planning effectively so that work is delivered and others are not delayed
  • Understanding other people’s perspectives
  • Being practical and able to problem-solve
  • Highly organised and flexible approach to your work and the ability to prioritise your work under pressure to meet tight deadlines

Location
Remote

Additional information

Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). This job will close for applications at 11.59pm on 5th December 2024. Interviews will be held shortly after.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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