Data Administrator

Reference
1089899

Branch
Middlesex University

Start date
09/12/2024

Duration
Ongoing

Hours and days
35 hours per week Monday to Friday

Dress code
Smart Casual

Rate of pay
£17.70

Holiday rate
£2.14

Role

To be responsible for the input, maintenance and quality of student and curriculum data on the University’s student information system (MISIS) including development of new digital processes for managing student data. To ensure effective communication with Assessment Managers and Faculties to support the full student data cycle. To be the business partner for data matters for one or more Faculties. 

At peak times of activity, the Data Administrators will be required to support the work of other activities in the Academic Registry, including Confirmation and Clearing, assessment, exam invigilation and the graduation ceremonies.

General duties:

• To assist in the production of reports and statistical information on students, programmes and modules for internal and external purposes.
• To deliver staff training in relation to MISIS and student and curriculum data through both formal and informal means. 
• To undertake training and staff development as appropriate to the grade and nature of the post.
• The above list of tasks is not exhaustive and working as part of the Academic Registry, the post-holder will be expected to work flexibly and co-operatively with other members of the team providing cover and assistance when necessary.  
• Other tasks that may be required by the Interim Director of Student Administration and Admissions, with particular reference to major events such as, enrolment and induction, examination invigilation, UCAS Confirmation and

Duties and responsibilities

Student Data

• Ensure student information on MISIS is accurate and up to date including programmes, module registrations and the general student records change management.
• To be a named Business Partner for student data matters for one or more Faculties.
• Using MISIS reporting, and other methods, to establish and maintain data quality assurance processes. 
• To monitor student data for accuracy and completeness and to take pro-active action to implement data improvements, with a full understanding of the wider impact of any data changes. 
• To assist in the preparations and developments for external data returns (including those to the Office for Students (OFS) and Higher Education Statistical Agency (HESA) including an understanding of the significance of data issues in the external HE environment and the ability to apply that knowledge in the management of internal data.
• Work as part of the Student Records team to respond to student enquiries, particularly with regard to programme and module registrations and timetabling including the use of ES2 software for managing students’ enquiries in an efficient and customer focused way.
• To support the testing and implementation of developments and upgrades to MISIS.

Curriculum data key tasks

• Ensure module, programme and subject information on MISIS is up to date and accurate.
• Update and maintain the Curriculum and Programme Planning (CAPP) area of MISIS to enable timetable allocations and bulk registration processing. Input programme targets and optional module % to MISIS, working to deadlines set by the Timetabling team annual schedule.
• To work with Faculties, the Centre for Academic Practice Enhancement (CAPE) and others to ensure that Key information Set data is an accurate representation of University programme activity.
• To work with Schools, the Academic Quality Service (AQS), CAPE and others to ensure that there is an effective flow of information between departments in relation to module, programme and subject data.
• To provide curriculum data reports and to undertake curriculum data validation and monitoring of curriculum data quality.

Skills and experience

Education / Qualifications

Essential:      

• Educated to degree level or possess other equivalent and relevant experience.            

Desirable:      

• Experience of student administration

Experience:               

Essential:      

• Experience of using MS Office products to a good standard, including MS Outlook, MS Word and MS Excel

Desirable:      

• Experience of project work
• Experience of using Excel & other reporting tools to interrogate large datasets.

Knowledge:

Desirable:      

• Familiarity with using and reporting from large relational databases
• Familiarity with the higher education student lifecycle          

Skills:                        

Desirable:      

• Proven ability to liaise with various levels of staff across a large organization
• Strong interpersonal skills including the ability to work with a range of staff.
• Articulate, with the ability to communicate with both IT literate and non-IT literate individuals using a variety of methods.
• Ability to plan and prioritise workload, particularly during peak periods of activity             

Location
Hendon/Online

Additional information
Application deadline: Wednesday 27th of November 23:59

Interview date: To be confirmed

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