International Research Project Assistant

Reference
1089896

Branch
University of Warwick

Start date
10/12/2024

Duration
Other - See Job

Hours and days
Full time – 36.5 hours: Mon-Thurs 09:00 – 17:30 & Fri 09:00 – 16:30 each day (with an hour for lunch)

Dress code
Smart Casual

Rate of pay
£15.22

Holiday rate
£1.84

Role

Are you passionate about human rights and social justice? Want to launch a career in international development? This position is a step into the world of global development and human rights, with a cutting-edge focus on digital rights and health. It is especially suited to someone seeking an entry-level opportunity to learn the landscape of global health and global development, make connections with international civil society groups, human rights and HIV activists, diplomats and United Nations officials; while learning the nuts and bolts of global development assistance projects, potentially leading to other international development opportunities.

 

This role provides administrative, financial, logistical and communications support to a multicountry research, policy and education project on digital health and human rights which is led by a consortium of civil society, academics, and networks of people living with HIV in low- and middle-income countries. The project uses a transnational participatory action research approach, with consortium members collaborating to study the experience of diverse young adults in digitization of health information and services, and engaging them to learn about and promote their rights.

 

The project is dynamic and fast-paced, with over forty active staff in different countries, including frequent meetings online and public speaking engagements. The International Research Project Assistant will support the project by providing logistical support to the project overall, to a Senior Project Manager, the Research team, and to the Principal Investigator. They will contribute to planning and implementing innovative research, to organising public events, and support the sharing of research findings and policy recommendations with the public through social media and outreach.

This assistant will be supervised by and work closely with the Senior Project Manager and the Principal Investigator of the project, as well as the Warwick research finance team.

Duties and responsibilities

1. Maintain communication with and among the Digital Health and Rights Project consortium members, including Warwick staff. This will include maintaining current contact lists and orderly information organisation on NextCloud; onboarding and offboarding staff and collaborators on our platforms; maintaining mailing lists and social chat groups; and organising regular Zoom, Teams, and face-to-face meetings for the Warwick team and the Digital Health and Rights Project.
2. Maintain calendars and schedule appointments for the Principal Investigator.
3. Schedule and participate in ongoing coordination and outreach meetings across the consortium, taking minutes and tracking agreed action points and deliverables.
4. Support event organisation, including complex activities such as workshops, webinars, and public events at Warwick and overseas, engaging with key stakeholders and potential future research collaborators within the United Nations and peer institutions.
5. Manage and book all travel and hotel accommodation (UK and overseas) for senior members of the Warwick team, and prepare detailed travel itineraries, ensuring all costs are within budget for staff associated with the Project. To process travel claim forms, produce purchase requisitions, authorise sales and purchase invoices for DHRP research projects, ensuring compliance with University financial procedures.
6. Assist in maintaining website content and executing social media and communications strategies developed by the consortium; track and maintain accurate records of project media exposure, as well as images and materials produced by the consortium.
7. With oversight from PI and project manager, implement timely budgetary systems for effective financial monitoring of the Digital Health and Rights project.  This will entail the compilation of financial data, the provision of monthly expenditure reports and budgetary forecasts, and preparation of requests for approval of expenditures;
8. In collaboration with central Research Finance colleagues, the PI and the Project Manager, provide financial reports and support for project administration and when reporting to funding bodies; support development of budgets and gathering other information needed for proposals for new funding.
9. Carry out general office duties such as printing, scanning, filing, answering calls, taking minutes for meetings, ordering stationery and computer consumables, and ensuring adequate stocks for Project needs; and other general administrative duties as determined by the PI and project manager.
10. Under the supervision of the PI, support other members of the research team with preparing papers for publication, and other research tasks as required.

Skills and experience

Essential:

• Bachelor’s degree in related field or equivalent relevant professional experience
• Experience in a comparable research project administration role in a University or NGO environment.
• Excellent organisational skills and meticulous attention to detail.
• Able to keep up with fast-moving events and multiple partners, with demonstrated experience multi-tasking in complex work environments, and excellent time management skills.
• High degree of comprehension, able to learn quickly.
• Experience with finance, and meticulous attention to detail
• Experience with social media and communications, and excellent verbal and written English skills.
• Excellent interpersonal skills and ability to work in a diverse multicultural environment with marginalised populations.
• Strong situational judgement, and ability to work in a self-directed manner whilst obtaining appropriate senior input when required

Location
Minimum one day a week (Tuesdays) on campus. Home working permitted when not required on campus

Additional information

Start and end date: 10 December 24 - initially for 3 months,

Deadline to apply: Sunday 24 November 24. 

Please provide a CV and cover letter with your application.

Please note upon applying for this role you are consenting to your contact details being shared directly with the hiring manager.

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