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Temporary Administrator for setup of new Doctoral Training Partnership

Details


1088934


UCL


11/11/2024


3 Months


37.5 hours


Not Applicable

Pay


£25.75


£4.82

Description

Role

Unitemps are recruiting for a Temporary Administrator for setup of new Doctoral Training Partnership within the Earth Sciences, MAPS Faculty. The role is to work ASAP and will run until 31st January full/time at 37.5 hours per week . Payment is set at £25.75 + holiday pay per hour and the role will be CAMPUS based.
 
This temporary role will provide essential administrative support to help establish a new Doctoral Landscape Award (DLA).
You will work closely with the Director and Co-Directors to swiftly set up key systems and processes for graduate admissions, student funding, and programme coordination. 
This fast-paced role requires strong organisational and administrative skills, ideally within a higher education setting, to support the successful launch of the DLA. A commitment to Equality, Diversity, and Inclusion (EDI) is central to the role, ensuring that the programme’s foundations align with its accessibility and sustainability goals.

Duties and responsibilities

  • Establish an interim platform (e.g., Microsoft Forms) for collecting key data and handling enquiries. Collaborate with web developers to ensure a user-friendly admissions platform, and prepare all admissions-related content for both interim and long-term systems.
  • Systems and Process Setup: Set up core administrative systems for admissions tracking, student funding, and data management using interim tools (e.g., spreadsheets). 
  • Ensure compliance with data security (GDPR) and establish communication workflows to manage enquiries and distribute information efficiently.
  • Student Funding Setup: Develop initial processes to track PhD funding and internships, liaising with finance teams to ensure eligibility and accurate allocations.
  • Set up interim systems to monitor student budgets and funding records.
  • Programme Coordination and Event Support: Assist with the planning and coordination of online student events (e.g., inductions, workshops) and provide logistical support for key programme activities. Help organise meetings, document action points, and ensure follow-ups.
  • Provide administrative assistance to the Director and Co-Directors, ensuring the smooth day-to-day running of operations. Support scheduling, minute-taking, and align processes with the programme’s EDI and sustainability commitments.

Skills and experience

  • Experience in higher education or research administration, ideally with exposure to graduate admissions. Proven ability to set up and manage administrative systems quickly and accurately. 
  • Experience in a fast-paced, time-sensitive academic or project launch environment. 
  • Knowledge of Equality, Diversity, and Inclusion (EDI) in academic settings.
  • Organisational Skills: Strong organisational skills, able to manage multiple tasks and prioritise under tight deadlines. Quick to establish workflows and improve processes where needed. 
  • Communication: Excellent written and verbal communication skills for engaging with a range of stakeholders.
  • Professional and clear in responding to enquiries.
  • Technical Proficiency: Skilled in Microsoft Office (Word, Excel, Forms) with the ability to learn new tools quickly.
  • Familiar with GDPR and best practices in data security.
  • Personal Attributes Attention to Detail: High accuracy in handling data and preparing documents. 
  • Commitment to EDI and Sustainability: Strong commitment to inclusivity and sustainability in all tasks. Adaptability: Flexible, resilient, and able to work effectively in a rapidly evolving setup.

Location
Campus

Additional information

Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required). This job will close for applications at 11.59pm on 3rd November 2024. Interviews will be held shortly after.

Unitemps reserves the right to close this advert for applications prior to the date specified above, if a high volume of suitable applications are received.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.

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