Details
1086640
Staffordshire University
10/10/2024
Other - See Job
37 hrs p/wk, Mon - Fri until end December 2024
Business Dress
Pay
£12.29
£1.54
Description
Role
Unitemps is working with the School of Health, Education, Policing and Sciences based over at the Stafford campus to recruit an experienced administrator to support with the administration of health placements until December 2024.
You will be acting as the first contact point in the provision of practice Learning administration services to ensure the effective delivery of quality practice learning experiences and environments for students on professional courses across the School of Health, Education, Policing and Sciences.
You will provide administrative support to ensure data and records about students, practice learning experiences and environments, practice partners are accurately sourced, entered and maintained to ensure students are allocated to quality practice learning experiences and environments and meet the requirements of the specific courses across the School of Health, Education, Policing and Sciences.
Duties and responsibilities
The main duties you will be supporting with are:
• Provide effective and efficient practice learning administrative support and coordination, in collaboration with key academic staff and practice partners, including the allocation of practice learning experiences, tracking of practice hours and processing of practice evaluations.
• Provide effective and efficient administrative support and coordination for tracking and monitoring students occupational health, DBS and reasonable adjustments, and uniforms in collaboration with the Practice Learning Administration Team Leader, Course Leaders, Academic Practice Learning Leads and SMT.
• Operate the University student placements and student records systems in relation to relevant courses and ensure that appropriate University systems and paperwork are accurate and completed in a timely manner.
• To undertake data look up and entry activities to ensure all data for practice learning is accurately recorded and reported.
• Guided by the Practice Learning Administration Team Leader, develop and co-ordinate effective administrative processes to strengthen transparency and organisation and management of practice learning.
• To liaise with the external stakeholders, suppliers and practice partners on practice learning administration matters in order to maintain accurate data and positive working relationships.
• Maintain electronic records of practice partners with comprehensive placement information, support the tracking and monitoring practice capacity, the student journey and allocations to maximising practice capacity.
• To assist with the development and maintenance of a digital practice learning platform/shared repository to enable effective storage and sharing of practice related information to all key stakeholders.
• Provide support for the tracking and monitoring of quality assurances process within practice learning.
• To raise purchase orders, process receipts/invoices/payments to suppliers and practice partners and maintain accurate records.
• To support the preparation and completion of statutory returns required by external partners and commissioning bodies, in liaison with the Practice Learning Administration Team Leader.
• Support the organisation of meetings, seminars, conferences or other service related events.
• Actively support the School in addressing equality issues in accordance with the Public Sector Equality Duty relating to the student experience.
• Participate in the University’s PDR process and take responsibility for identifying your own professional and career development needs.
• Contribute to the maintenance of a safe and healthy work environment within the School.
• To undertake any other reasonable duties as determined by the Practice Learning Administration Team Leader.
• To undertake appropriate professional development and mandatory training activities as identified or required (See Professional Development section).
• The postholder is required to minimise environmental impact in the performance of their role and to actively contribute to the delivery of the University’s Environmental Sustainability Policy
Skills and experience
We are hoping you will be/have:
Educated to A-level standard or with equivalent experience
Evidence of progressive professional development
Experience of working in an administrative role, ideally within a large and complex organisation, preferably with specific knowledge of practice learning activities
Experience of operating an integrated student records system
Evidence of delivering effective student centred services, with a focus on delivering a positive customer service to stakeholders
A strong level of digital skills including experience of using Microsoft Office
Broad knowledge of Higher Education
Excellent verbal and written communication skills with the ability to convey information in straightforward terms to individuals within the University and externally
Evidence of being an effective and committed team player, able to work successfully with others and to build positive working relationships
Evidence of flexibility, the ability to organise a significant workload while balancing priorities and producing work to a high standard by agreed deadlines
Effective interpersonal skills, with the ability to work constructively with a wide range of students and staff
An understanding of the University’s strategy and values, with the ability to demonstrate behaviours that align to the values
Location
Centre for Health Innovation, Stafford Campus
Additional information
The role holder may be required to travel between sites and client premises within the UK from time to time in a cost effective manner, which may be through the use of a car.