<< Back to search results

SUMMER JOB - Sunbelt Conference Support

Details


1080483


Heriot-Watt University


17/06/2024


1 - 2 Weeks


24 - 30 June


Smart Casual

Pay


£12.00


£1.45

Description

Role
Working as part of the team within EBS/SoSS, you will help make the Sunbelt 2024 conference happen and create a great experience for participants. The conference is taking place between 24-30 June and we will have a pre-conference gathering for an induction (date and time TBC). Working hours will be set between 8 am - 8 pm, on a rotational basis. The duties and responsibilities listed are not exhaustive, however, we want to ensure you have a positive experience too. For more information on the Sunbelt conference visit the conference website https://sunbelt2024.com 

Duties and responsibilities

  • pre-conference assist with putting up signs throughout the venue 
  • provide a warm, professional, friendly welcome to conference participants 
  • setting up the registration desk with badges and information for conference attendees 
  • manage information/registration desk and coordinate with other team members 
  • provide general information at the info/help desk (such as schedules, direction, general info) 
  • assist with registration, resolving any issues directly or contacting the event manager or other team member 
  • give directions and help with organizing signage placement/schedule for each room with sessions each day in coordination with Event Manager and support team 
  • ensure presenters have all the necessary information about logistics, schedules or anything else at the time of registration to ensure a smooth and pleasant conference experience 
  • coordinate with presenters, assist with any technical needs 
  • provide timekeeping support by ensuring all presentations stay within the allocated time 
  • setting up rooms for sessions, checking equipment is working, placing/replacing instruction sheets in the rooms 
  • pay special attention to keynotes, making sure they are supported 
  • maintain clear communication with other team members 
  • assist with some venue set-up/clear-out when necessary to ensure the conference areas are clean and organized

Skills and experience

  • reliable, enthusiastic 
  • confident, professional, friendly 
  • excellent communicational skills 
  • basic technical skills (knowledge of PC, laptop and peripherals)

Location
Edinburgh Campus

Additional information
To Apply: This role is for current Heriot-Watt Students only. Please submit a relevant CV as well as a relevant cover letter. 

The conference is taking place between the 24th and 30th June and ideally you would be available for the full 7 days. There will also be a pre-conference induction expected the week 17th June. The deadline to apply for this position is Midnight on Tuesday 21st May. Please indicate on your application the number of hours you are able to work.

Please note this advert may close early if sufficient applications are received prior to the closing date.

If you have any questions about the role or the application process, please email unitemps@hw.ac.uk For advice on CVs, cover letters and job applications, Heriot-Watt students can visit the Careers and Graduate Futures Services:   Careers and Graduate Futures.

Apply for job