Project Assistant


University of Surrey
9 Months
Full time
Not Applicable




An exciting opportunity has arisen in Human Resources for anyone who has a keen interest in learning more about project and programme management. 

The purpose of the role is to provide administrative and general programme support, please see attached job description for more information. This role will also expect to support some Organisational Development activities. 

We support hybrid working and will also consider candidates who wish to work part-time hours. 

  1. To be responsible for dealing with all aspects of administrative support to the D4S programme.
  2. To co-ordinate and communicate with stakeholders to ensure satisfactory implementation of activities in a professional, courteous and timely manner. This will include dealing with queries and reactive work requests to ensure successful delivery of the programme of works.
  3. Fully supporting the Programme Manager to update, maintain and review project materials and ensure a supportive service is provided to key stakeholders of the programme i.e., HRBP’s, OD and Senior Leaders, etc.
  4. To be responsible for the arrangements for workshops/ meetings (room booking and preparation, collation and preparation of documents, plans, slides, spreadsheets, etc.)
  5. To collate People data using tools such as PeopleSoft and PowerBI, with the ability to export data (and complete basic analysis and present the data where required) and so that it can be used for Programme purposes.
  6. To provide comms support where required including, maintaining plans and logs, maintenance of the dedicated web pages on SurreyNet and any other material.
  7. Provide programme document management support.
  8. Support broader aspects of the Programme as and when required by other HR teams, such as Change Management administration.
  9. Supporting OD work from time to time connected the employee survey. This may include a) monitoring the inbox and answering FAQs, sourcing answer, signposting or escalating; b) organising briefing meetings/skill sessions e.g., about how to drive response rates, how to use the dashboard, how to interpret results, how to effectively action plan, etc. c) keep action log up to date and ensure correct info available for each meeting, d) support EFCS in increasing engagement / response rates locally, etc.

GCSE level (numeracy and literacy) or equivalent vocational qualifications, plus some relevant work experience.


Learning gained through work experience. This will include short course and other formal training.

Extensive working knowledge of Microsoft Office, including Word, Outlook, Excel, Mail Merge and PowerPoint.

Note in addition – Microsoft Project, Visio desirable but not essential.

Experience of HR/L&D processes and systems - essential 

Experience of the Higher Education sector - desirable

University of Surrey/Home working