Details
1079477
De Montfort University (Leicester)
05/05/2024
Other - See Job
37 Hours a week
Not Applicable
Pay
£13.34
£2.08
Description
Role
Unitemps is a University-owned temporary staffing agency that operates in various universities, including De Montfort University (DMU). There are several benefits to working with Unitemps at DMU:
Networking Opportunities: Through Unitemps, you may have the chance to work with various departments and individuals at the university. This can help you expand your network and establish connections that may be valuable for your future career.
Professional Development: Many positions available through Unitemps may offer opportunities for professional development and skill enhancement. You can learn new skills and gain valuable knowledge while on the job.
Career Progression: Some temporary positions may lead to permanent employment within the university, giving you a potential pathway for long-term career advancement.
Contribution to the University Community: By working with Unitemps at DMU, you become a part of the university community and can contribute to its success and growth.
More information on the DMU Branch can be found on our HERE
THE ROLE
The Research, Business and Innovation (RBI) Directorate are currently recruiting a Directorate Project Coordinator.
Expected start date: ASAP
Expected end date: 6 months from the start date.
Expected interview date: TBC
Rate of pay: £13.34
Holiday Pay: £2.08
This role is a Hybrid role working the following hours: 37 hours per week (hours and days negotiable)
Duties and responsibilities
The Directorate Project Coordinator will work alongside all directorate teams and provide high level administrative support. This role will support the Senior Leadership Team (SLT) in ensuring tasks are actioned proactively, and allowing clear communication channels at all times.
The post holder will coordinate specific projects and will provide support to the development of new and current initiatives within the Directorate.
The post holder will also be responsible for ensuring the effective administration of identified Directorate budgets in accordance with Financial regulations including, the maintenance of financial records, monitoring budgets, internal recharges and the analysis of financial data.
1. Undertake a variety of specialist projects on behalf of the Directorate, involving internal and external research, liaison with appropriate stakeholders and problem resolution.
2. Support the Senior Leadership Team including collating and extrapolating data/information as required from internal or external sources. Interpreting data by producing spreadsheets, word or powerpoint documents as required.
3. Facilitate meetings as required including creating agendas, producing accurate minutes, recording actions, distributing papers and following up actions in a timely way.
4. Be responsible for budgets and finance as identified by the Director. Work in collaboration with the Innovation Centre Operations Officer creating and confirming orders, liaising with suppliers, managing, monitoring and updating budget information.
5. Extract financial and procurement data from reports as required, maintaining accurate records, monitoring balances and extracting monthly reports for budget holders. Provide analytical support to Directorate managers and the Finance Partner in respect to purchasing and budget management.
6. Be the first point of contact for the Directorate using own initiative to identify and resolve internal and external queries and to signpost effectively ensuring a high standard of customer care.
7. Organise and coordinate events in liaison with the Events Officer including business stakeholder and Research Services events on behalf of the Directorate liaising with internal and external contacts, as required. This may include support for events that on occasion are outside of core working hours.
8. Coordinate recruitment processes where required including collating paperwork, creating packs, organising interview venues.
9. Coordinate the process for the annual Higher Education Business and Community Interaction Survey (HEBCIS) and Higher Education Innovation Fund (HEIF) including sending communications, minuting meetings, collating and organising information.
10. Complete general office duties including, developing and maintaining systems and processes to ensure the efficient running of the Directorate, maintaining and editing webpages and Sharepoint where required and coordinating Directorate requirements in respect to IT, business travel, catering etc.
11. Provide administrative support to the Executive Assistant PVC RBI as required.
12. Act as Health and Safety Coordinator for the Directorate.
13. To work with Information and Governance Department around Freedom of Information requests
14. Perform any other duties commensurate with the job grade as reasonably required from time to time
15. Treat all DMU staff, students, contractors and visitors with dignity and respect. Provide a service that complies with the Equality Act 2010, eliminating unlawful discrimination, advancing equality of opportunity and fostering good relations with particular attention to the protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief (or none), sex and sexual orientation.
16. To observe all university policies / procedures / working practices / regulation and in particular to comply with the University’s Equality and Diversity Policy, health and Safety Policy, Financial Regulations, Safeguarding Policy and the Code of Conduct.
Skills and experience
*Significant experience of servicing meetings including accurate note taking.*
Five GCSEs, Grade C or above, including English and Math’s (or equivalent experience).
Significant experience of working in a similar coordinator/administrative role supporting a team.
Experience of arranging events
Significant experience of working on a number of activities concurrently.
High levels of accuracy and strong attention to detail.
Understand confidentiality and the requirements of the Data Protection Act.
Location
De Montfort University
Additional information
Unitemps is acting as an Employment Business, supplying temporary workers, in relation to this vacancy.
Unitemps DMU operates a monthly payroll - Please refer to the candidate information hub for DMU Unitemps in relation to pay dates and further information - HERE
We aim to notify all candidates of the outcome of their application however volume of applications sometimes do not allow us to do so; please check your application status via your Unitemps account regularly; we may also communicate via email; please check your junk mail.