Data and Projects Officer


University of Warwick
Other - See Job
Monday-Friday. Fulltime. 36,5 hours (reduced hours and/or flexible working will be considered) Please note that the post may require occasional work during evenings and weekends, depending on the requirements of specific project allocations
Smart Casual




We are looking for a dynamic individual with experience of administration, project management and working with large data sets to support the development of specific projects in the Maths Instituteat the University of Warwick.

The role will require the individual to lead and manage projects allocated to them ensuring they are completed in a timely manner.  The role requires the individual to be highly organised and to use their initiative whilst nurturing good working relationships with colleagues across the department, where necessary.

Example projects may include supporting the development and management of the department’s workload allocation model (this relates to academic members of staff to ensure the different activities that they are expected to undertake are defined and an agreed timeframe that should be spent on each activity is clear.

The post holder will be line managed by the Doctoral Programmes and Project Manager, but will also be required to work closely with the Head of Department and other senior colleagues tasked with the overall responsibility for the projects they will be supporting.

1. Scoping, planning and management of relevant project activities and deliverables such that progress is maintained and monitored, and agreed outcomes are delivered in a timely way.

2. Consulting and engaging key internal and external stakeholders in the development of short and long term delivery of the projects.

3. Identifying and sourcing information and data required to progress and enhance projects.

4. Manipulation, management, and presentation of large data sets, including the development and management of databases where appropriate or required.

5. Exercising good prioritisation and decision-making skills.

6. Developing and implementing effective communication strategies for projects which utilise an appropriate range of communications channels.

7. Monitoring project progress and giving reports as needed detailing progress against project deliverables.

8. Developing and implementing processes to evaluate the success of the project and provide management information reports as required.

9. Supporting wider departmental activities as required.

  1. An honours degree or equivalent qualification, or equivalent experience.
  2. Experience of working on projects, in a research or teaching environment in higher education or similar.
  3. Experience of compiling and analysing quantitative and qualitative data and drawing reasoned conclusions.
  4. Excellent IT skills, specifically with data manipulation and presentation packages such as Excel and Access. Confidence and experience with standard desktop applications and an ability to pick up new applications quickly.
  5. The ability to identify and implement practical solutions to potential challenges.
  6. The ability to demonstrate creativity and strong problem solving skills.
  7. High level of accuracy and ability to organise workload, and the capacity to progress a range of tasks and projects at one time.
  8. Excellent interpersonal skills including collaborative working and the ability to build professional relationships, respect confidentiality, negotiate effectively and the ability to deal with all levels of staff and students in a sensitive, professional manner.
  9. Strong organisational skills, including the ability to work independently and under pressure and ability to use initiative and work autonomously whilst also being able to contribute effectively in a team environment.
The post will initially be based on campus but there may be the option to work in a hybrid pattern for the correct candidate.