Administration Assistant (Research Support)


University of Nottingham
Other - See Job
36.25 hours per week
Smart Casual




Unitemps are acting as an Employment Business, supplying temporary workers, in relation to this vacancy.

The role holder will provide administrative support to the School’s Research Support Team and its Senior Administrative Manager, with particular focus on supporting the NUBS Research Centres and their events/workshops/seminars and conferences; internal Funding Schemes; Visiting Scholars Scheme; Ethics Review Administration and PGR support. The role will work within established procedures with minimum day to day supervision, to provide a range of services to agreed quality standards. The role holder should have relevant work experience in an Administrative Office role, including advanced skills in the use of Microsoft Office Word, Excel, Outlook, MS Teams and SharePoint. The role holder will organise their own day-to-day work to meet clear objectives. Due to the nature of the role, current University of Nottingham students are ineligible to apply.

Hours: 36.25 hours per week 08:45-17:00 with a one hour unpaid lunch break

Applications to take the role part-time or as a job share will be considered.

Role end date: 22nd April 2022

CLOSING DATE:  Thursday 27th January 2022.

Please note that the role may close early to applications – apply as soon as possible to avoid disappointment.

The role holder will provide Service delivery support in the following areas:

To be responsible for administering the School’s Internal Funding Schemes and the Research Ethics & Integrity Applications for the School’s Staff and PhD students.

To provide administrative support to the School’s Director of RKE in producing timely and accurate reports for the Faculty Research Board.

To provide support and assistance to the PhD Programme, via direction from the Senior Administrative Officer (PhD Support) and the PhD Programme Director and Deputy Directors.

Updating and maintaining the School’s Visiting Scholars’ Information pages on the Staff SharePoint portal on a regular basis in order to improve the availability of information to visiting scholars. Planning, organising and liaison:

Communicate with customers and service users through established/routine connections as own section of work requires and nurture these relationships.

Cooperate with and offer mutual support to colleagues in the work unit, adopting a flexible approach to delivering work objectives

  • Good written and verbal communication skills and interpersonal skills.
  • Excellent IT skills, with a good working knowledge of MS Office and the internet.
  • Appreciation of the standards set for the conduct and output of the role.
  • Ability to use own initiative.
  • Competent in routine processes and systems to support activities.
  • Working knowledge of relevant systems and procedures to enable investigation of issues/problems.
  • Experience of assessing and responding to non-routine work/situations.
  • Previous experience of organising and supporting events.
  • Accurate, reliable, willing and adaptable to learn new skills and procedures as required by changing University procedures and legislation.
  • Possess a commitment to delivering a high quality professional service to staff and students.
  • Be empathetic and show awareness, understanding and sensitivity to others’ concerns.
  • Flexible attitude to working hours at busy periods.
  • Able to work as part of a team.
University of Nottingham

£ 9.93 per hour + £1.20 holiday pay

Please apply via the website with a CV and cover letter by 27th January.

For advice on CVs, covering letters and making applications, please refer to the University’s Careers and Employability Service website.