Operations Assistant


University of Warwick
6 Months
Monday to Friday 9am to 5.30pm Remote Hybrid working
Business Dress




The position will support across the areas of Human Resources, IT, Facilities and Finance, undertaking administrative duties, coordination, communications, and project work.

Key Responsibilities:

Human Resources

· Holiday and sickness administration

· Processing people changes, including new starters, leavers and changes in terms and conditions

· Administrating employment documents and processes, including contracts, company policies and disciplinary and grievance documents

· Benefits administration

· Administrating the performance review processes

· Ad hoc support with recruitment when required

IT / Equipment

· Administrating the process for the supply of IT equipment to employees

· Ensuring IT equipment is logged on the HR system

· Ensuring IT processes align with confidentiality requirements

· Liaising with the Support Team in ensuring equipment is set up and reset correctly.

Facility Management

· Coordinating the process for fobs, keys, and parking permits

· Ensure health and safety/fire assessments and processes are completed

· Complete office standards assessments

· Booking meeting rooms


Supporting the Operations Manager with the following:

· Purchase Ledger

· Sales invoicing

· Processing purchase orders

· Bank account and credit card reconciliation

· Expenses

Other tasks

· Administration of processes pertaining to company policies (for example GDPR, Security).

· Support to the MDs, for example, booking travel, accommodation etc

· Support with coordination of company events

This role would suit someone who wants to work and gain experience at the heart of business operations.

· A degree in a relevant subject, for example Business.

· Excited about and confident with technology

· A passion for getting things done well

· Excellent attention to detail

· Confident communication skills

· Self-starter with ability to work alone and as part of a team

· Excellent MS Office skills

· Ability to pick up new technology systems

· Understanding of the importance of confidentiality

· Ability to prioritise and work with a high volume of demands

· Experience or knowledge of business processes would be an advantage

This role will mainly be remote working with occasional work in the office for meetings