Operations Assistant

Details

1032681
University of Warwick
04/10/2021
6 Months
Monday to Friday 9am to 5.30pm Remote Hybrid working
Business Dress
 

Pay

£12.82
£1.55
 

Description

The position will support across the areas of Human Resources, IT, Facilities and Finance, undertaking administrative duties, coordination, communications, and project work.

Key Responsibilities:

Human Resources

· Holiday and sickness administration

· Processing people changes, including new starters, leavers and changes in terms and conditions

· Administrating employment documents and processes, including contracts, company policies and disciplinary and grievance documents

· Benefits administration

· Administrating the performance review processes

· Ad hoc support with recruitment when required

IT / Equipment

· Administrating the process for the supply of IT equipment to employees

· Ensuring IT equipment is logged on the HR system

· Ensuring IT processes align with confidentiality requirements

· Liaising with the Support Team in ensuring equipment is set up and reset correctly.

Facility Management

· Coordinating the process for fobs, keys, and parking permits

· Ensure health and safety/fire assessments and processes are completed

· Complete office standards assessments

· Booking meeting rooms

Finance

Supporting the Operations Manager with the following:

· Purchase Ledger

· Sales invoicing

· Processing purchase orders

· Bank account and credit card reconciliation

· Expenses

Other tasks

· Administration of processes pertaining to company policies (for example GDPR, Security).

· Support to the MDs, for example, booking travel, accommodation etc

· Support with coordination of company events

This role would suit someone who wants to work and gain experience at the heart of business operations.

· A degree in a relevant subject, for example Business.

· Excited about and confident with technology

· A passion for getting things done well

· Excellent attention to detail

· Confident communication skills

· Self-starter with ability to work alone and as part of a team

· Excellent MS Office skills

· Ability to pick up new technology systems

· Understanding of the importance of confidentiality

· Ability to prioritise and work with a high volume of demands

· Experience or knowledge of business processes would be an advantage

Warwick
This role will mainly be remote working with occasional work in the office for meetings